Contract Opportunities

Welcome to the Procurement Section of the General Services Office!

On this page you will be able to find solicitations issued by the Embassy of the United States of America in Brussels for the acquisition of commodities and/or services.

PROPOSED SOLICITATION NUMBER:
19BE2021Q0003

PROCUREMENT TYPE :
Pre-Solicitation

TITLE :
Graphic Design Support Services

CLASSIFICATION CODE:
T001 – Photo/map/Print/publication – Arts/graphics

NAICS CODE:
541430 – Graphic Design Services

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION?
No

RESPONSE DATE:

PRIMARY POINT OF CONTACT:
Michael Moody
Contracting Officer

BrusselsBids@state.gov

SECONDARY POINT OF CONTACT:
Danny Coppens
Contracting Agent

BrusselsBids@state.gov

DESCRIPTION:

Please note this solicitation is not ready to be issued as of this date.

The Embassy of the United States in Brussels will launch a solicitation for Graphic Design Support Services when it is available.

The anticipated performance period is for a base year, with one (1) one-year option period, if exercised by the Government.  All responsible sources may submit a quotation, which will be considered.

The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.  The resultant contract will be a firm fixed price type contract.

All contractors have to be registered in the SAM  (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.204-7.  Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at:
https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

Electronic Submission/Responses:

Electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

PLACE OF CONTRACT PERFORMANCE:
U.S. Embassy
Regentlaan 27
1000 Brussels
Belgium

Requisition:  Request for interest

Date Posted: November 25, 2020

Title: Installation of professional kitchen appliances

Classification Code: 7320 – Kitchen Equipment and Appliances NAICS Code: 335240: Small Electrical Appliance Manufacturing

Description:   

The Embassy of the United States of America invites you to submit interest for the installation of professional kitchen appliances in one of its Residences.

Interest should be submitted in an email with “Installation of professional kitchen appliances” as the subject line to BrusselsBids@state.gov on or before 15:00 hrs local time on December 9, 2020.  Emails that are not marked with “Installation of professional kitchen appliances” in the subject line will not be opened or considered.

Your email will be reviewed and a detailed Scope of Work will be sent to your attention if applicable.

NOTE: All offerors have to be registered in Belgium.

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

Requisition: Request for interest

Date Posted: November 24, 2020

Title: Blanket Purchase Agreement (BPA) for Garden Maintenance

Classification Code: S208 – Housekeeping- Landscaping/Groundskeeping

NAICS Code: 561730 – Landscaping services

Description:

The Embassy of the United States intends to enter into a Blanket Purchase Agreement for Residential Garden Maintenance.

Interest should be submitted in an email with “Blanket Purchase Agreement (BPA) for Garden Maintenance ” as the subject line to BrusselsBids@state.gov on or before 11:00 hrs local time on Tueday, December 8, 2020. Emails that are not marked with “Blanket Purchase Agreement (BPA) for Garden Maintenance ” in the subject line will not be opened or considered.

Your email will be reviewed and a detailed Scope of Work will be sent to your attention if applicable.

At this stage you will be asked to provide us with your prices for the specific services.

NOTE: All offerors have to be registered in Belgium.

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

The Embassy of the United States of America invites you to submit a proposal for providing Professional Curtain Cleaning Services in the Brussels metropolitan area.

Proposals/Quotes may be submitted in electronic format. The electronic quote shall be submitted via email to BrusselsBids@state.gov  in Adobe Acrobat PDF format.
Proposals/Quotes must be compiled as a single document with pages numbered 1 of x, 2 of x, etc.

If the size of the full document is greater than 8MB, break it in into multiple documents smaller than 8MB and name each document as follows: “Your company name – Quote – Contract Professional Curtain Cleaning Services – file number of number files”.

Alternatively, your proposal can be submitted in a sealed envelope marked “Proposal Enclosed – Professional Curtain Cleaning Services” to the U.S. Embassy, attn. Contracting Officer, Regentlaan 27, 1000 Brussels.
Please inform us via email to BrusselsBids@state.gov that a hard copy of your proposal should be expected.

In both cases, please submit your offer on or before 1600 Hrs. on December 17, 2020.

No proposal will be accepted after this time.

In order for a proposal to be considered, you must also complete and submit the following:

1.         SF-1449

2.         Section 1, Pricing Schedule

3.         Section 5, Representations and Certifications;

4.         Additional information as required in Section 3.

The Embassy intends to conduct a virtual pre-proposal conference on December 1, 2020 at 10.00AM, and all prospective offerors who have received a solicitation package are invited to register. See Section 3 (ADDENDUM) of the attached Request for Quotations (RFQ) for more information.

Direct any questions regarding this solicitation to Michael Moody, Contracting Officer, or Gladys Taverniers in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal.  The guidelines for registration in SAM are also available at:  https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Requisition:  Request for interest

Date Posted: November 17, 2020

Title: Restauration household furniture

Classification Code: 7105 – Household furniture NAICS Code: 561720: Custom Architectural Woodwork and Millwork Manufacturing

Description:   

The Embassy of the United States of America invites you to submit interest for the restauration of an antique table.

Interest should be submitted in an email with “Restauration household furniture” as the subject line to BrusselsBids@state.gov on or before 16:00 hrs local time on December 8, 2020.  Emails that are not marked with “Restauration household furniture” in the subject line will not be opened or considered.

NOTE: All offerors have to be registered in Belgium.

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

TITLE: PR9519783: Unclassified Laptops

ACTION CODE: Sources sought

Date Posted: November 6, 2020

Subject: LAPTOPS

Classification Code: 42 – Computer and Computer Peripheral Equipment and Software Merchants Wholesalers

NAICS Code: Computer – 423430 – Software Merchants Wholesalers

Proposed solicitation number: PR9519783

CLOSING RESPONSE DATE: November 20, 2020

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Laptops, as per the following specifications following hereafter. Offers/quotes should be submitted IN ENGLISH in an envelope marked “PR9519783: Unclassified Laptops” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs local time on November 20, 2020. Offers that are submitted in envelopes not marked with “PR9519783: Unclassified Laptops” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Michael Moody, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses: You may send your offer by electronic means to the following address: BrusselsBids@state.gov The same deadline applies: before 15:00hrs local (Belgian) time on November 20, 2020.

Please see below detailed Specifications for further information.

Subject: PR9519783: Unclassified Laptops

Laptop specifications (Qty: 24):

 

  • Windows 10 PRO
  • Brand: DELL, HP, or ACER
  • QWERTY keyboard layout
  • 512GB SSD storage type M.2 NVMe,PCIe
  • Intel i5 or i7
  • Display around 15 inches (no 14″ or smaller screen)
  • Under 1000 euros each.
  • Trusted Platform Module (TPM) is a microchip
  • 8GB RAM

All other specifications are not required: Color, graphics, etc.

NOTE: 

  • Provide the shipping cost to Zaventem (Belgium) by air
  • Advise whether or not these laptops can be serviced (repair/maintained) in Belgium?
  • If there is an extra warranty fee to be paid to have these services in Belgium?

IMPORTANT NOTE (NDAA):

A recent change in U.S. Government Regulations, requires us to confirm the telecom equipment and services used by all our partners.  Specifically, we need to know if you use any equipment or services provided by Huawei Technologies company, ZTE Corporation, Hytera Communications, Hangzhou Hikvision Digital Technology Company, Dahua Technology Company or any of their subsidiaries. We call this technology “covered equipment.”

Should you need more in-depth details, you will find the contractual language and definitions in the attached document.

For us to proceed with our current and future orders we need answers to the following questions:

Are you providing covered telecommunications equipment or services (from the companies above) to the U.S. Government?  (YES / NO)

Do you use any telecommunications equipment or services from any company listed above? (YES / NO)

If you answer no to the two questions above (i.e. that you do not provide or use “covered equipment or service”), no additional information is required.

If you answer yes to either of the questions, we need additional information to proceed:

What percentage of your company’s communication platform relies on the “covered technology” (less than 10%, less than 25%, less than 50%, greater than 50%, unknown)?

Please provide a short description of the “covered equipment” in use:

Are you willing to provide a plan to remove all “covered equipment” in use by 2022? (YES/ NO)

Are you willing to provide a complete detailed list of the “covered equipment” used today? (YES/ NO)

NOTE (SAM): 

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.204-7.  Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at:

https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

ACTION CODE:
Sources sought

DATE POSTED:
August 28, 2020

CLASSIFICATION CODE:
N055 – Installation of Equipment – Lumber, Millwork, Plywood, and Veneer

NAICS CODE:
453998 – Home security equipment stores

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
Safehaven Doors and Exterior Doors

CLOSING RESPONSE DATE:
September 12 prior 11:00PM

Primary Point of Contact:
Michael Moody
DGSO, MGT/GSO BrusselsBids@state.gov

Secondary Point of Contact:
Brigitte Swietek
Contracting Agent BrusselsBids@state.gov

Place of Contract Performance:
American Embassy
Brussels,
Belgium

Description:

Dear Prospective Offeror:

SUBJECT: Safehaven Doors and Exterior Doors

The Embassy of the United States of America invites you to show interest in providing and installing Safehaven Doors and Exterior Doors mostly located in the suburbs of Brussels and surrounding areas.

Interest should be submitted in an email with “Safehaven Doors and Exterior Doors” as the subject line to BrusselsBids@state.gov on or before 11:00 hrs local time on September 12, 2020.  Emails that are not marked with “Safehaven Doors and Exterior Doors” in the subject line will not be opened or considered.

Please see attached the detailed Statement of Work for further information.

NOTE: All offerors should be registered in Belgium

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

 

 

 

 

ACTION CODE:
Sources sought
DATE POSTED:
August 28, 2020
CLASSIFICATION CODE:
N042 – Installation of Equipment – Fire Fighting/Rescue/Safety Equipment; Environ Protect Equipment/Matls
NAICS CODE:
453998 – Home security equipment stores
CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels
SUBJECT:
Installation of Shatter Resistant Window Film
Proposed solicitation number:
PR9369393
CLOSING RESPONSE DATE:
September 12 prior 11:00PM
Primary Point of Contact:
Michael Moody
DGSO, MGT/GSO
BrusselsBids@state.gov
Secondary Point of Contact:
Brigitte Swietek
Contracting Agent
BrusselsBids@state.gov
Place of Contract Performance:
American Embassy
Brussels,
Belgium
Description:
Dear Prospective Offeror:
SUBJECT: Solicitation Number PR9369393

The Embassy of the United States of America invites you to show interest in providing and installing shatter resistant window film at residences, mostly located in the suburbs of Brussels and surrounding areas.

Interest should be submitted in an email with “Installation of shatter resistant window film” as the subject line to BrusselsBids@state.gov on or before 11:00 hrs local time on September 12 , 2020.  Emails that are not marked with “Installation of shatter resistant window film” in the subject line will not be opened or considered.

Please see attached the detailed Statement of Work for further information.

NOTE: All offerors should be registered in Belgium
Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

TITLE: PR9348388: LAPTOPS

ACTION CODE: Sources sought

Date Posted: August 17, 2020

Subject: LAPTOPS

Classification Code: 42 – Computer and Computer Peripheral Equipment and Software Merchants Wholesalers

NAICS Code: Computer – 423430 – Software Merchants Wholesalers

Proposed solicitation number: PR9348388

CLOSING RESPONSE DATE: September 1, 2020

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Laptops, as per the following specifications following hereafter. Offers/quotes should be submitted IN ENGLISH in an envelope marked “PR9348388: Laptops” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs local time on September 1, 2020. Offers that are submitted in envelopes not marked with “PR9348388: Laptops” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Lisa Liao, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses: No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Please see below detailed Specifications for further information.

Subject: PR9348388: Laptops

Laptop specifications (Qty: 10):

Components

1 210-AVOB Latitude 7410, BTX

1 338-BVHP Intel Integrated UHD Graphics, i7-

10610U 4-Core Processor, 16G Memory

1 379-BDZB EPEAT 2018 Registered (Gold)

1 391-BFGP Laptop, 14.0″ FHD (1920 x 1080) AG,

SLP, 6.0mm HD Cam/Mic, WLAN/2x2WWAN,

Carbon Fiber, Non-Touch

1 346-BGIC Touch Fingerprint Reader in Power

Button, SmartCard Reader, Thunderbolt 3,

Carbon Fiber

1 321-BFTQ Door Bottom, Carbon Fiber, WWAN 2×2, no

i5-4G, FHD

1 370-AFMH 16GB, 2666 MHz, DDR4 Non-ECC,

Integrated

1 400-BION M.2 512GB PCIe NVMe Class 35 Solid

State Drive

1 450-AAOR European Power Cord

1 451-BCPW 4 Cell 52WHr ExpressCharge Capable

Battery

1 389-DPGO FCC Label

1 492-BCXP 65W Type-C Epeat Adapter

1 555-BFVZ Intel Wi-Fi 6 AX201 2×2 802.11ax 160MHz

+ Bluetooth 5.1

1 555-BFTY Intel Wi-Fi 6 AX201 2×2 802.11ax 160MHz

+ Bluetooth 5.1 Wireless Driver

QWERTY keyboard

Dock specifications (Qty: 10)

Product type: Dock

Connectors: 1 x mic / headphones combo, 1 x HDMI,

1 x RJ45, 1 x Thunderbolt, 1 x USB 3.1 + Charge, 1

x USB Type-C, 2 x DisplayPort, 2 x USB 3.1

Special features: Noble lock

Security: Kensington slot

Resolution (max.): 5120 x 2880 at 60 Hz

Effective power (W): 130 W

Dimensions (W x H x D): 205 x 90 x 29mm

Weight: 0.590kg

Includes: Power cable, Power supply (180 W)

Dock with 180 W adapter + power cable

Compatible with devices with Thunderbolt ports

Also supports devices with USB-C ports, but

delivers lower WD19 resolution.

Security slot: Cable lock available separately.

Manufacturer’s warranty:3-year exchange service

ARCHIVE POLICY:

Automatic, on a specified date

ARCHIVE DATE: December 20, 2020

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No

ACTION CODE:
Sources sought

DATE POSTED:
August 13, 2020

CLASSIFICATION CODE:
R708 – Support Management: Public Relations

NAICS CODE:
541840 –Media Representatives

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
Subscription to social media analytics tool

Proposed solicitation number:
PR9337639

CLOSING RESPONSE DATE:
Augut 28th prior 16:00PM

Primary Point of Contact:
Lisa Liao
General Services Officer BrusselsBids@state.gov

Secondary Point of Contact:
Brigitte Swietek

Contracting Agent BrusselsBids@state.gov

Place of Contract Performance:
American Embassy
Brussels,
Belgium

Description:

Dear Prospective Offeror:

SUBJECT: Solicitation Number PR9337639

The Embassy of the United States of America invites you to submit an offer/quote for the procurement of a subscription to a social media analytics tool, as explained in the detailed SOW, following hereafter.

Offers should be submitted IN ENGLISH marked “PR9337639 social media analytics tool Offer – PR PR9337639 Enclosed” to the U.S. Embassy, Regentlaan/Bd. Du Régent 27, 1000 Brussels on or before 16:00 Hrs. on August 28th, 2020. A copy of your offer can also be mailed to BrusselsBids@state.gov prior August 28th, 2020. No offers/quotes will be accepted after this time.

Direct any questions regarding this solicitation to Lisa Liao, General Services Officer, or Brigitte Swietek in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

The successful offeror shall be registered in the SAM (System for Award Management) https://www.sam.gov database prior to contract award pursuant to FAR provision 5.207. Therefore prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM.

Please see attached the detailed Statement of Work for further information.

ACTION CODE: Sources sought
Date Posted: February 10, 2020
Subject: 8 passenger Van (7 passengers + Driver)
Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers
Proposed solicitation number: PR8993483
CLOSING RESPONSE DATE: February 25, 2020
Description:
The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: 8 passenger Van, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “PR8993483: 8 passengers Van” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs. Local time on February 25 , 2020. Offers that are submitted in envelopes not marked with “PR8993483: 8 passenger Van” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Shiva Saghafi in the GSO/Procurement Office. Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

For any purchase above the $30,000, all contractors have to be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for registration in SAM are also available at:

https://www.fsd.gov/fsd-gov/learning-center- system.do?sysparm_system=SAM

Electronic Submission/Responses:
No electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.
Please see below detailed Specifications for further information.

Subject: PR8993483: 8 passenger Van
Type: 8 passenger Van (7 passengers + driver)
Principal Options:
Diesel
At least 210HP
Automatic gearbox
Two side doors (NOT automatic)
Min 1m80 and Max 1m90 high
Length of vehicle between 5100mm and 5500m
Active Parking Assist
Elec windows/mirrors
Alloy wheels
Driver+ one passenger seat in the front
2 x 3 seater bench
Tinted windows
A/C
Color: Silver
Radio/Bluetooth
Carpet interior and front

ARCHIVE POLICY: Automatic, on a specified date
ARCHIVE DATE: April 25, 2020