Contract Opportunities

Welcome to the Procurement Section of the General Services Office!

On this page you will be able to find solicitations issued by the Embassy of the United States of America in Brussels for the acquisition of commodities and/or services.

ACTION CODE:
Sources sought

DATE POSTED:
May 18, 2021

CLASSIFICATION CODE:
N068 – Installation of equipment – chemicals and chemical products

NAICS CODE:
333318 – Swimming pool filter systems manufacturing

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:

Renew the pool chemical dispensing pumps & housing

CLOSING RESPONSE DATE:

June 3, 2021 prior 2:00PM

Description:

Dear Prospective Offeror:

The Embassy of the United States of America invites you to show interest in providing and installing separate chemical cabinets, pumps and hoses for the chlorine and sulfuric acid products for a swimming pool at a residence, located in the Brussels Metropolitan area.

Interest should be submitted in an email with “Renew the pool chemical dispensing pumps & housing” as the subject line to BrusselsBids@state.gov on or before 14:00 hrs local time on June 3, 2021.  Emails that are not marked with “Renew the pool chemical dispensing pumps & housing” in the subject line will not be opened or considered.

Please see attached the detailed Statement of Work for further information.

NOTE: All offerors should be registered in Belgium

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

Requisition: Request for interest

Date Posted: May 11, 2021

Title: Social Media Analytics Tool Offer – PR9894023 Enclosed

Classification Code: T001 – Photo/Map/Print/Publication – Arts/Graphics

NAICS Code: 541810 – Advertising Agencies

Contracting office address: U.S. Embassy Brussels, Regentlaan 27, 100 Brussels

Subject: Solicitation Number PR9894023

Closing response date: May 26, 2021

The Embassy of the United States of America invites you to submit an offer/quote for the procurement of a subscription to a social media analytics tool, as explained in the attached detailed SOW.

Offers should be submitted IN ENGLISH marked “Social Media Analytics Tool Offer – PR9894023 Enclosed” to the U.S. Embassy, Regentlaan/Bd. Du Régent 27, 1000 Brussels on or before 16:00 Hrs. on May 26, 2021.

Proposals may be submitted in electronic format. The electronic proposal should be submitted via email to BrusselsBids@state.gov in Adobe Acrobat PDF format.

Direct any questions regarding this solicitation to Barbara Grub, Contracting Officer, or Brigitte Swietek in the GSO/Procurement Office by letter or by email (BrusselsBids@state.gov) during regular business hours.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for international registrations in SAM are available at: https://www.sam.gov/SAM/pages/public/help/samInternationalUserGuide.jsf

Please see attached the detailed Statement of Work for further information.

TITLE: PR9882548: Mid size SUV

ACTION CODE: Sources sought

Date Posted: 7 May 2021

Subject: Small passenger van

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR9882548: Mid size SUV

CLOSING RESPONSE DATE: 21 May 2021

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Passenger van, as per the specifications following hereafter. Offers/quotes should be submitted IN ENGLISH in an envelope marked “PR9882548: Mid size SUV” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs local time on May 21, 2021. Offers that are submitted in envelopes not marked with “PR9882548: Mid size SUV” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Michael Moody, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses: You may also submit your offer by electronic means to the following address: BrusselsBids@state.gov on or before 15:00hrs local time on May 21, 2021.

Please see below detailed Specifications for further information.

Subject: PR9882548: Mid size SUV

Requirements

Mid size SUV

At least 150HP

Fuel: Plug in Hybride

Automatic gearbox

Radio/GPS/Bluetooth

Elec windows/mirrors

Parking assistance

Color: grey

All season tires

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal.  The guidelines for international registrations in SAM are available at:  https://www.sam.gov/SAM/pages/public/help/samInternationalUserGuide.jsf

IMPORTANT NOTE:

A recent change in U.S. Government Regulations, requires us to confirm the telecom equipment and services used by all our partners.  Specifically, we need to know if you use any equipment or services provided by Huawei Technologies company, ZTE Corporation, Hytera Communications, Hangzhou Hikvision Digital Technology Company, Dahua Technology Company or any of their subsidiaries. We call this technology “covered equipment.”

Should you need more in-depth details, you will find the contractual language and definitions in the attached document.

For us to proceed with our current and future orders we need answers to the following questions:

1. Are you providing covered telecommunications equipment or services (from the companies above) to the U.S. Government?  (YES / NO)

2. Do you use any telecommunications equipment or services from any company listed above? (YES / NO)

If you answer no to the two questions above (i.e. that you do not provide or use “covered equipment or service”), no additional information is required.

If you answer yes to either of the questions, we need additional information to proceed:

What percentage of your company’s communication platform relies on the “covered technology” (less than 10%, less than 25%, less than 50%, greater than 50%, unknown)?

Please provide a short description of the “covered equipment” in use:

Are you willing to provide a plan to remove all “covered equipment” in use by 2022? (YES/ NO)

Are you willing to provide a complete detailed list of the “covered equipment” used today? (YES/ NO)

ARCHIVE POLICY:

Automatic, on a specified date

ARCHIVE DATE: November 25, 2021

SET ASIDE:

N/A

Is This a Recovery and Reinvestment Act Action?

No

TITLE: PR9879822: Small passenger van

ACTION CODE: Sources sought

Date Posted: 7 May 2021

Subject: Small passenger van

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR9879822: Small passenger van

CLOSING RESPONSE DATE: 21 May 2021

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Passenger van, as per the specifications following hereafter. Offers/quotes should be submitted IN ENGLISH in an envelope marked “PR9879822: Small passenger van” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs local time on May 21, 2021. Offers that are submitted in envelopes not marked with “PR9879822: Small passenger van” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Michael Moody, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses: You may also submit your offer by electronic means to the following address: BrusselsBids@state.gov on or before 15:00hrs local time on May 21, 2021.

Please see below detailed Specifications for further information.

Subject: PR9879822: Small passenger van

Requirements

Cargo space between 1m and 1m20 long

Max height of vehicle: 1m80

At least 120HP

Gasoline

Automatic gearbox

One or two side doors and two rear doors all with tinted windows

Radio/GPS/Bluetooth

Elec windows/mirrors

Parking assistance

Color: grey

All season tires

Folding car seats

4 passengers + driver

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal.  The guidelines for international registrations in SAM are available at:  https://www.sam.gov/SAM/pages/public/help/samInternationalUserGuide.jsf

IMPORTANT NOTE:

A recent change in U.S. Government Regulations, requires us to confirm the telecom equipment and services used by all our partners.  Specifically, we need to know if you use any equipment or services provided by Huawei Technologies company, ZTE Corporation, Hytera Communications, Hangzhou Hikvision Digital Technology Company, Dahua Technology Company or any of their subsidiaries. We call this technology “covered equipment.”

Should you need more in-depth details, you will find the contractual language and definitions in the attached document.

For us to proceed with our current and future orders we need answers to the following questions :

1. Are you providing covered telecommunications equipment or services (from the companies above) to the U.S. Government?  (YES / NO)

2. Do you use any telecommunications equipment or services from any company listed above? (YES / NO)

If you answer no to the two questions above (i.e. that you do not provide or use “covered equipment or service”), no additional information is required.

If you answer yes to either of the questions, we need additional information to proceed:

What percentage of your company’s communication platform relies on the “covered technology” (less than 10%, less than 25%, less than 50%, greater than 50%, unknown)?

Please provide a short description of the “covered equipment” in use:

Are you willing to provide a plan to remove all “covered equipment” in use by 2022? (YES/ NO)

Are you willing to provide a complete detailed list of the “covered equipment” used today? (YES/ NO)

ARCHIVE POLICY:

Automatic, on a specified date

ARCHIVE DATE: November 25, 2021

SET ASIDE:

N/A

Is This a Recovery and Reinvestment Act Action?

No

ACTION CODE:

Sources sought

DATE POSTED:

May 5, 2021

Title: PR9855914 – Request For Quotes (RFQ) for Lodging Kits : Basic kitchen, bed, and bath kits

Classification Code: PSC 72 – Household and Commercial Furnishings and Appliances

NAICS Code: 423220 – Home Furnishing Merchant Wholesalers

CONTRACTING OFFICE ADDRESS:

U.S.Embassy Brussels

Regentlaan 27

1000 Brussels

SUBJECT:

Delivery of lodging kits: basic kitchen, bed and bath kits

CLOSING RESPONSE DATE:

May 19, 2021

Description

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of Lodging Kits , as per the following specifications.

-Basic bed/bath kits 2 PAX (75 each),

-Basic kitchen kits 2 PAX (75 each),

-Basic bed/bath kits 4 PAX (70 each),

-Basic kitchen kits 4 PAX (70 each),

-Queen bed sets (25 each)

Offers should be submitted IN ENGLISH in an envelope marked “PR9855914 – Lodging Kits : Basic kitchen, bed, and bath kits” to the American Embassy – Procurement, Boulevard du Regent, 1000 Brussels on or before 16:00hrs local time on May 19, 2021. Offers that are submitted in envelopes not marked with “Lodging Kits : Basic kitchen, bed, and bath kits” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to the Contracting Officer, in the GSO/Procurement Office. Questions must be in English and may be sent via e-mail to BrusselsBids@state.gov.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for international registrations in SAM are available at: https://www.sam.gov/SAM/pages/public/help/samInternationalUserGuide.jsf

Electronic Submission/Responses:

Electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.

TYPE OF EQUIPMENT TO BE SUPPLIED:

See attached detailed list.

ARCHIVE POLICY:

Automatic, on a specified date

ARCHIVE DATE:

September 1, 2021

SET ASIDE:

N/A

Is This a Recovery and Reinvestment Act Action?

No

Allow Vendors to Add/Remove From Interested Vendors:

Yes

Allow Vendors to View Interested Vendors List:

No

ACTION CODE: Sources sought

Date Posted: May 5, 2021

Subject: Network Cabling Project – PR9882542

Classification Code: DG11 IT and Telecom – Network – Telecom Access Services

NAICS Code: Electrical Contractors and Other Wiring Installation Contractors – 238210 – Computer and network cable installation

Proposed solicitation number: PR9882542

CLOSING RESPONSE DATE: May 21, 2021

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the Network Cabling Project, as explained in the attached detailed SOW.

Offers should be submitted IN ENGLISH marked “Network Cabling Project – PR9882542 Enclosed” to the U.S. Embassy, Regentlaan/Bd. Du Régent 27, 1000 Brussels on or before 15:00. Local time on May 21, 2021. Offers that are submitted in envelopes not marked with “Network Cabling Project – PR9882542” will not be considered.

Proposals may also be submitted in electronic format. The electronic proposal should be submitted via email to BrusselsBids@state.gov in Adobe Acrobat PDF format.

In order for a proposal to be considered, you must also complete and submit the pricing schedules in the Scope of Work.

Direct any questions regarding this solicitation to Michael Moody, Contracting Officer, or Shiva Saghafi in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

A site visit has been scheduled for Wednesday May 19, 2021 at 11:00AM. Prospective offerors/quoters should contact the Project Manager at email address BrusselsBids@state.gov prior May 19, 2020, to obtain the exact address (meeting point) and to arrange access to the compound.

A wiring diagram will be handed out during the site visit.

The successful offeror shall be registered in the SAM (System for Award Management) https://www.sam.gov database prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Please see attached the detailed Statement of Work for further information.

ARCHIVE POLICY: Automatic, on a specified date

ARCHIVE DATE: July 22, 2021

SET ASIDE: N/A

Is This a Recovery and Reinvestment Act Action? No

Allow Vendors to Add/Remove From Interested Vendors: Yes

ACTION CODE:
Solicitation Notice

DATE POSTED:
April 29, 2021

CLASSIFICATION CODE:
R707 – SUPPORT- MANAGEMENT: CONTRACT/PROCUREMENT/ACQUISITION SUPPORT

NAICS CODE:
541310 – ARCHITECTURAL SERVICES

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
A&E services for SHOP project

Proposed solicitation number:
19BE2021Q0012

CLOSING RESPONSE DATE:
Friday May 28, 2021 – 16.00 local time

Primary Point of Contact:
Michael Moody OR Barbara Grub
Deputy General Services Officer BrusselsBids@state.gov

Secondary Point of Contact:
Gladys Taverniers
Contracting Agent BrusselsBids@state.gov

Place of Contract Performance:
American Embassy Brussels, Belgium

Description:

The Embassy of the United States of America invites you to submit a proposal for Architectural and Engineering services (A&E services). The core objective of this A&E project is to review plans and specifications for up to 10 units (4 – 5 bedrooms) that are either to be built or under construction in the Brussels’ area. The contractor will also be asked to provide architectural, engineering and legal advices on local permits and implementation of US regulations.

Your proposal must be submitted on or before 1600 Hrs. on May 28, 2021. No proposal will be accepted after this time.

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1442 Cover Sheet

2. Section A, Pricing Schedule

3. Attachments

4. Section L, Representations and Certifications;

5. Additional information as required in Section J.B.

The Embassy intends to conduct a pre-proposal conference on May 11, 2021 at 14.30 local time, and all prospective offerors who have received a solicitation package are invited to attend. See the Attachments of the enclosed Request for Quotations (RFQ) for more information.

Direct any questions regarding this solicitation to Michael Moody or Barbara Grub, Contracting Officer, or Gladys Taverniers in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Electronic Submission/Responses:

Proposals/Quotes may be submitted in electronic format. The electronic quote shall be submitted via email to BrusselsBids@state.gov in Adobe Acrobat PDF format. Proposals/Quotes must be compiled as a single document with pages numbered 1 of x, 2 of x, etc.

If the size of the full document is greater than 8MB, break in into multiple documents smaller than 8MB and name each document as follows: “your company name – Quote – Contract Renovation/upgrade of existing bathroom – file number of number files”.

Alternatively, your proposal can be submitted in a sealed envelope marked “Proposal Enclosed – A&E services for SHOP project” to the U.S. Embassy, attn. Contracting Officer, Regentlaan 27, 1000 Brussels. Please inform us via email to BrusselsBids@state.gov that a hard copy of your proposal should be expected.

In both cases, please submit your offer on or before 1600 Hrs. on May 28, 2021.

No proposal will be accepted after this time.

ACTION CODE:
Solicitation

DATE POSTED:
April 28, 2021

CLASSIFICATION CODE: S203 – Housekeeping – Food

NAICS CODE: 722310 Food Service Contractors

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
Services provided by a Cook at MSG Residence

Proposed solicitation number:
19BE2021Q0009

CLOSING RESPONSE DATE:
May 28, 2021 prior 16:00PM

Primary Point of Contact:
Michael Moody
Contracting Officer
BrusselsBids@state.gov

Secondary Point of Contact:
Danny Coppens
Contracting Agent
BrusselsBids@state.gov

Place of Contract Performance:
American Embassy
Brussels,
Belgium

Description: 

SUBJECT: Solicitation Number 19BE2021Q0009

The Embassy of the United States of America invites you to submit a proposal for providing Cooking Services at a MSG Residence in Brussels.

Proposals may be submitted in electronic format.  The electronic proposal should be submitted via email to BrusselsBids@state.gov in Adobe Acrobat PDF format.

Alternatively, your proposal can be submitted in a sealed envelope marked “Cook at MSG Residence 19BE2021Q0009 Enclosed” to the U.S. Embassy, Regentlaan/Bd. Du Régent 27, 1000 Brussels.

Please inform us via email to BrusselsBids@state.gov that a hard copy of your proposal can be expected.

In both cases, please submit your offer on or before 1600 Hrs. May 28, 2021No proposal will be accepted after this time.

In order for a proposal to be considered, you must also complete and submit the following:

1.         SF-1449

2.         Section 1, Pricing Schedule

3.         Section 5, Representations and Certifications;

4.         Additional information as required in Section 3.

Direct any questions regarding this solicitation to Michael Moody, Contracting Officer, or Danny Coppens in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal.  The guidelines for international registrations in SAM are available at: https://www.sam.gov/SAM/pages/public/help/samInternationalUserGuide.jsf

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

ACTION CODE:

Sources sought

DATE POSTED:

April 28, 2021

CLASSIFICATION CODE:

N042 – Installation of Equipment – Fire Fighting/Rescue/Safety Equipment; Environ Protect Equipment/Matls

NAICS CODE:

453998 – Home security equipment stores

CONTRACTING OFFICE ADDRESS:

U.S. Embassy Brussels

Regentlaan 27,

1000 Brussels

SUBJECT:

Installation of Shatter Resistant Window Film

CLOSING RESPONSE DATE:

May 13, 2021 prior 2:00PM

Description:

Dear Prospective Offeror:

The Embassy of the United States of America invites you to show interest in providing and installing shatter resistant window film at residences, mostly located in the suburbs of Brussels and surrounding areas.

Interest should be submitted in an email with “Installation of shatter resistant window film” as the subject line to BrusselsBids@state.gov on or before 14:00 hrs local time on May 13 , 2021.  Emails that are not marked with “Installation of shatter resistant window film” in the subject line will not be opened or considered.

Please see attached the detailed Statement of Work for further information.

NOTE: All offerors should be registered in Belgium

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

Requisition:  Request for interest

Date Posted: April 27, 2021

Title: Interior Painting of a Residence in the Brussels Metropolitan Area

Classification Code: J080: Maint/Repair/Rebuild of equipment-Brushes, Paints, Sealers, and Adhesives

NAICS Code: 238320

Description:   

The Embassy of the United States of America invites you to submit an offer for the interior painting of one of its residences in the Brussels Metropolitan Area.

Offerors are requested to submit their quotes per email to BrusselsBids@state.gov on or before 11:00hrs local time on May 12, 2021. Please mention “Interior Painting of a Residence in the Brussels Metropolitan Area” as the subject line.  Emails that are not marked with “Interior Painting of a Residence in the Brussels Metropolitan Area” in the subject line will not be opened or considered. No offer received after this time will be accepted.

A site visit will be held on Friday, May 7 between 9:00 and 12:00. Prospective offerors/quoters should send an email to BrusselsBids@state.gov before Tuesday, April 20, 2021 to confirm their attendance and to request access to the compound.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for international registrations in SAM are available at: https://www.sam.gov/SAM/pages/public/help/samInternationalUserGuide.jsf

Your email will be reviewed and a detailed Scope of Work is attached for your information.

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

TITLE: PR9807172: GSO – SUV Crossover

ACTION CODE: Sources sought

Date Posted: 26 April 2021

Subject: SUV Crossover

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR9807172: GSO – SUV Crossover

CLOSING RESPONSE DATE: 10 May 2021

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Passenger van, as per the specifications following hereafter. Offers/quotes should be submitted IN ENGLISH in an envelope marked “PR9807172: GSO – SUV Crossover” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs local time on May 10, 2021. Offers that are submitted in envelopes not marked with “PR9807172: GSO – SUV Crossover” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Michael Moody, Contracting Officer, or Luc Henrist in the GSO/Procurement Office. Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses: You may also submit your offer by electronic means to the following address: BrusselsBids@state.gov on or before 15:00hrs local time on May 10, 2021.

Please see below detailed Specifications for further information.

Subject: PR9807172: GSO – SUV Crossover

Requirements

Automatic Transmission
Minimum of 120 HP
4 doors plus trunk door
Seating for Driver plus four Passengers
Spare Tire
Air-conditioning (prefer automatic temperature control)
Backup camera or sensors
Power mirrors
All season tires
Radio AM/FM with DAB, USB, Bluetooth, Touchscreen, Navigation System
Adaptive Cruise Control / Speed Limiting Device
Pre-Collision Assist with Automatic Braking
Power Steering
Remote Door Locking System
Lane Keeping System
Blind Spot Information System / Cross Traffic Alert
Rubber Mats

Electric rear view mirrors

NOTE:  All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.204-7.  Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at:

IMPORTANT NOTE:

A recent change in U.S. Government Regulations, requires us to confirm the telecom equipment and services used by all our partners.  Specifically, we need to know if you use any equipment or services provided by Huawei Technologies company, ZTE Corporation, Hytera Communications, Hangzhou Hikvision Digital Technology Company, Dahua Technology Company or any of their subsidiaries. We call this technology “covered equipment.”

Should you need more in-depth details, you will find the contractual language and definitions in the attached document.

For us to proceed with our current and future orders we need answers to the following questions :

1. Are you providing covered telecommunications equipment or services (from the companies above) to the U.S. Government?  (YES / NO)

2. Do you use any telecommunications equipment or services from any company listed above? (YES / NO)

If you answer no to the two questions above (i.e. that you do not provide or use “covered equipment or service”), no additional information is required.

If you answer yes to either of the questions, we need additional information to proceed:

What percentage of your company’s communication platform relies on the “covered technology” (less than 10%, less than 25%, less than 50%, greater than 50%, unknown)?

Please provide a short description of the “covered equipment” in use:

Are you willing to provide a plan to remove all “covered equipment” in use by 2022? (YES/ NO)

Are you willing to provide a complete detailed list of the “covered equipment” used today? (YES/ NO)

ARCHIVE POLICY:

Automatic, on a specified date

ARCHIVE DATE: November 10, 2021

SET ASIDE:

N/A

Is This a Recovery and Reinvestment Act Action?

No

Action code:   Sources sought

Date posted: April 15, 2021

Title: Request for Interest for the installation of Residential Carpet

Classification code:  S214 – Housekeeping- Carpet laying/cleaning NAICS code:  423220 – Carpet merchant wholesalers

Contracting office address: U.S. Embassy Brussels, Regentlaan 27, 1000 Brussels

Subject: Installation of Residential Carpet

Proposed solicitation number: N/A

Closing response date: May 1, 2021

Description:

The Embassy of the United States of America invites you to submit interest for the removal and installation of a carpet runner, in one of its Government owned residences in the Brussels area.

Interest should be submitted in an email with “Installation of Residential Carpet” as the subject line to BrusselsBids@state.gov on or before 16:00 hrs local time on May 1, 2021.  Emails that are not marked with “Installation of Residential Carpet” in the subject line will not be opened or considered.

NOTE: All offerors have to be registered SAM and should have an office in Belgium.

If you are interested in submitting an offer please direct any questions via e-mail with “Installation of Residential Carpet” in the subject line to BrusselsBids@state.gov

Point of Contact: BrusselsBids@state.gov

ACTION CODE:
Sources sought

DATE POSTED:
April 14, 2021

Title: Request For Quotes (RFQ) for Conference Room Furniture

CONTRACTING OFFICE ADDRESS:
U.S.Embassy Brussels
Regentlaan 27
1000 Brussels

SUBJECT:
Conference Room Furniture

CLOSING RESPONSE DATE:
April 28, 2021

Description

The Embassy of the United States of America invites you to submit an offer/quote for the delivery and installation of conference room furniture as per the statement of work below.

Offers should be submitted IN ENGLISH in an envelope marked “PR9782612 – Conference room 1 furniture set and Conference room 2 furniture” to the American Embassy – Procurement, Boulevard du Regent, 1000 Brussels on or before 16:00hrs local time April 28, 2021. Offers that are submitted in envelopes not marked with “PR9782612 – Conference room 1 furniture set and Conference room 2 furniture” will not be considered. Offers should include brochures/pictures of the proposed brand furniture and available color options.

Direct any questions regarding the administrative matters of this solicitation in writing to Michael Moody, Contracting Officer, in the GSO/Procurement Office. Questions must be in English and may be sent via e-mail to BrusselsBids@state.gov.

Electronic Submission/Responses:

Electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice (brusselsbids@state.gov) prior to the response date and time.

Furniture set Conference Room 1

– Conference table size 240×120 with square column base and footplate : 1

– Cabinet with sliding doors and shelves, size 1600/441/789 : 1

– Desk – height adjustable from 65-85, size 1400/600 : 1
Witch cable channel and cable grommet; with modesty panel for desk

– Pedestal on wheels with 2 drawers and a pencil drawer with lock, size 430x600x536 : 1

– Conference swivel chair on wheels , high back and armrests with lock tilt : 10 in high quality imitation leather

– Sidetable with top and base in black, size diam 60 x 37 cm h: 1

Furniture set Conference Room 2

– Conference table with square column base and footplate : size 2200/900/74 : 1

– Cabinet with shelf and sliding doors, size 1200/441/789 : 1

– Cabinet with shelves and sliding doors, size 1000/441/1141 : 1

– Conference swivel chair on wheels, high back and armrests with lock tilt, high quality imitation leather : 6

Action code: Request for interest

Date posted: March 30, 2021

Title: Weekly maintenance of swimming pool and Jacuzzi

Classification code: J078 – Maintenance and Repair of Recreational Equipment

NAICS code: 561790 – Cleaning swimming pools

Contracting office address: U.S. Embassy Brussels, Regentlaan 27, 100 Brussels

Closing response date: April 14, 2021

Description:

The Embassy of the United States America invites you to submit interest for the weekly maintenance of a swimming pool and Jacuzzi at one of the Residences in the suburbs of Brussels.

Interest should be submitted in an email with “Weekly maintenance of swimming pool and Jacuzzi” as the subject line to BrusselsBids@state.gov on or before 14:00 hrs local time on April 14, 2021. Emails that are not marked with “Weekly maintenance of swimming pool and Jacuzzi” in the subject line will not be opened or considered.

Your email will be reviewed and a detailed Scope of Work will be sent to your attention if applicable.

NOTE: All offerors have to be registered in Belgium.

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

Action code: Request for interest
Date posted: March 25, 2021
Title: kitchen and bathroom renovation works
Classification code: Z – Repair or Alteration of Family Housing Facilities
NAICS code: 236118 – Addition, alteration and renovation, residential building
Contracting office address: U.S. Embassy Brussels, Regentlaan 27, 1000 Brussels
Closing response date: April 9, 2021

Description: The Embassy of the United States of America invites you to submit interest for the renovation/replacement of a kitchen and a bathroom at one of the USG owned Residences within Brussels.

Interest should be submitted in an email with “renovation/replacement of a kitchen and a bathroom” in the subject line to BrusselsBids@state.gov on or before 14:00hrs local time on April 9, 2021.

Emails that are not marked with “renovation/replacement of a kitchen and a bathroom” in the subject line will not be opened or considered.

Your email will be reviewed and a detailed Scope of Work will be sent to your attention if applicable.

NOTE: All offerors have to be registered in Belgium.

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

ACTION CODE:
Solicitation

DATE POSTED:
March 16, 2021

CLASSIFICATION CODE:
S – Utilities and Housekeeping Services 

NAICS CODE:
561730 – Landscaping Services

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
Gardening Services at various Residences

Proposed solicitation number:
19BE2021Q0007

CLOSING RESPONSE DATE:
April 16, 2021 prior 16:00PM

Primary Point of Contact:
Michael Moody
Contracting Officer

BrusselsBids@state.gov

Secondary Point of Contact:
Danny Coppens
Contracting Agent

BrusselsBids@state.gov

Place of Contract Performance:
American Embassy
Brussels,
Belgium

Description:

SUBJECT: Solicitation Number 19BE2021Q0007

The Embassy of the United States of America invites you to submit a proposal for providing Gardening Services at various residences.

Proposals may be submitted in electronic format.  The electronic proposal should be submitted via email to BrusselsBids@state.gov in Adobe Acrobat PDF format.

Alternatively, your proposal can be submitted in a sealed envelope marked ” Gardening Services at various residences 19BE2021Q0007 Enclosed” to the U.S. Embassy, Regentlaan/Bd. Du Régent 27, 1000 Brussels.

Please inform us via email to BrusselsBids@state.gov that a hard copy of your proposal can be expected.

In both cases, please submit your offer on or before 1600 Hrs. April 16, 2021No proposal will be accepted after this time.

In order for a proposal to be considered, you must also complete and submit the following:

1.         SF-1449

2.         Section 1, Pricing Schedule

3.         Section 5, Representations and Certifications;

4.         Additional information as required in Section 3.

Direct any questions regarding this solicitation to Michael Moody, Contracting Officer, or Danny Coppens in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal.  The guidelines for international registrations in SAM are available at:  https://www.sam.gov/SAM/pages/public/help/samInternationalUserGuide.jsf

SITE VISIT

The site visit will be held on March 30, 2021 at 09:00hrs at R186.  The site visit at R182 will be held at 10:00 hrs, followed by the site visit at R002.  Prospective offerors/quoters should contact BrusselsBids@state.gov PRIOR March 26, 2021, for additional information, to arrange entry to the residences and to submit any question you may have with regard to the solicitation.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

ACTION CODE:
Sources sought

DATE POSTED:
March 8, 2021

Title: Request For Quotes (RFQ) for Services of Temp Agency to provide a temporary candidate “Financial Management Analyst”

Classification Code: R431 Temp Services

NAICS Code: 561320

CONTRACTING OFFICE ADDRESS:
U.S.Embassy Brussels
Regentlaan 27
1000 Brussels

SUBJECT:
Services of Temp Agency – Financial Management Analyst

CLOSING RESPONSE DATE:
March 22, 2021

Description

The Embassy of the United States of America invites you to submit an offer/quote to provide a temporary candidate “Financial Management Analyst”, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “Services of Temp Agency ” to the American Embassy – Procurement, Boulevard du Regent, 1000 Brussels on or before 16:00hrs local time on March 22, 2021. Offers that are submitted in envelopes not marked with “Services of Temp Agency” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Michael Moody , Contracting Officer, in the GSO/Procurement Office. Questions must be in English and may be sent via e-mail to BrusselsBids@state.gov.

Electronic Submission/Responses:

Electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Duties:

Prepares annual Field Budget Estimates, as well as financial plans, required at the mid-year, in the last quarter of the fiscal year or on Department/Agency request. Utilizes the Regional Financial Management System’s budget execution software and PC based applications (spreadsheet, databases, etc.) to prepare reports for fund managers on subjects such as operational costs, lists of pre funded items, overtime costs, and contracts. Advises the Financial Management Officer and PRM representative on preparation of the budget depending upon the financial climate. Meets with agency heads to discuss financial/budgeting problems and to propose solutions. Prepares and tracks purchase orders, maintains cuff records, prepares informal accounting and budget reports and provides budget input.

Qualifications and Evaluations

Education: Bachelor’s degree in Finance.

Requirements:

EXPERIENCE: Minimum two years of experience in budget, accounting or other financial-related work.

LANGUAGE: Fluency in English. Fluency in Dutch or French.

SKILLS AND ABILITIES: Must be able to advocate supported agencies’ requirements orally and in written formats (memoranda, cables, budget justifications, etc.) to their Washington headquarters. Must be able to analyze and explain supported agencies’ financial matters, problems, etc., to their managers who may not be familiar with appropriations, budget, regulatory, and other areas of financial management. Level IV typing, and ability to use calculator, word processor, and personal computer

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits: Locally Employed Staff, including Members of Household (MOHs), working at the U.S. Mission in Brussels receive a compensation package that includes benefits such as hospitalization insurance, life insurance, and extra-legal pension.

For EFMs, benefits should be discussed with the Human Resources Office.

ARCHIVE POLICY:
Automatic, on a specified date

ARCHIVE DATE:
July 1, 2021

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No

Allow Vendors to Add/Remove From Interested Vendors:
Yes

Allow Vendors to View Interested Vendors List:
No

ACTION CODE:
Solicitation Notice

DATE POSTED:
February 12, 2021

CLASSIFICATION CODE:
Z – Repair or Alteration of Family Housing Facilities

NAICS CODE:
236118 Addition, Alteration and Renovation (i.e. construction), residential building

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
Renovation/upgrade of existing bathroom in Government owned Residence

Proposed solicitation number:
19BE2021Q0005

Amendment 001

CLOSING RESPONSE DATE:
Monday March 15, 2021 – 16.00 local time

Primary Point of Contact:
Michael Moody
Deputy General Services Officer BrusselsBids@state.gov

Secondary Point of Contact:
Gladys Taverniers
Contracting Agent BrusselsBids@state.gov

Place of Contract Performance:
American Embassy Brussels, Belgium

Description:

The Embassy of the United States of America invites you to submit a proposal for the Renovation of a bathroom at a Government owned Residence in Brussels, Belgium.

Your proposal must be submitted on or before 1600 Hrs. on March 15, 2021. No proposal will be accepted after this time.

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1442 Cover Sheet

2. Section A, Pricing Schedule

3. Attachments

4. Section L, Representations and Certifications;

5. Additional information as required in Section J.B.

The Embassy intends to conduct a pre-proposal conference (also called “site visit”) on February 25, 2021 at 09.00 AM local time, and all prospective offerors who have received a solicitation package are invited to attend. See the Attachments of the enclosed Request for Quotations (RFQ) for more information.

Direct any questions regarding this solicitation to Michael Moody, Contracting Officer, or Gladys Taverniers in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Electronic Submission/Responses:

Proposals/Quotes may be submitted in electronic format. The electronic quote shall be submitted via email to BrusselsBids@state.gov in Adobe Acrobat PDF format. Proposals/Quotes must be compiled as a single document with pages numbered 1 of x, 2 of x, etc.

If the size of the full document is greater than 8MB, break in into multiple documents smaller than 8MB and name each document as follows: “your company name – Quote – Contract Renovation/upgrade of existing bathroom – file number of number files”.

Alternatively, your proposal can be submitted in a sealed envelope marked “Proposal Enclosed – PR9683094” to the U.S. Embassy, attn. Contracting Officer, Regentlaan 27, 1000 Brussels. Please inform us via email to BrusselsBids@state.gov that a hard copy of your proposal should be expected.

In both cases, please submit your offer on or before 1600 Hrs. on March 15, 2021.

No proposal will be accepted after this time.

ACTION CODE:
Solicitation Notice

DATE POSTED:
February 12, 2021

CLASSIFICATION CODE:
Z – Repair or Alteration of Family Housing Facilities

NAICS CODE:
236118 Addition, Alteration and Renovation (i.e. construction), residential building

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
Renovation/upgrade of existing kitchen in Government owned Residence

Proposed solicitation number:
19BE2021Q0006

Amendment 001

CLOSING RESPONSE DATE:
Monday March 15, 2021 – 16.00 local time

Primary Point of Contact:
Michael Moody
Deputy General Services Officer BrusselsBids@state.gov

Secondary Point of Contact:
Danny Coppens
Contracting Agent BrusselsBids@state.gov

Place of Contract Performance:
American Embassy Brussels, Belgium

Description:

The Embassy of the United States of America invites you to submit a proposal for the Renovation of a kitchen and pantry at a Government owned Residence in Brussels, Belgium.

Your proposal must be submitted on or before 1600 Hrs. on March 15, 2021. No proposal will be accepted after this time.

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1442 Cover Sheet

2. Section A, Pricing Schedule

3. Attachments

4. Section L, Representations and Certifications;

5. Additional information as required in Section J.B.

The Embassy intends to conduct a pre-proposal conference (also called “site visit”) on February 24, 2021 at 09.00 AM local time, and all prospective offerors who have received a solicitation package are invited to attend. See the Attachments of the enclosed Request for Quotations (RFQ) for more information.

Direct any questions regarding this solicitation to Michael Moody, Contracting Officer, or Danny Coppens in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Electronic Submission/Responses:

Proposals/Quotes may be submitted in electronic format. The electronic quote shall be submitted via email to BrusselsBids@state.gov in Adobe Acrobat PDF format. Proposals/Quotes must be compiled as a single document with pages numbered 1 of x, 2 of x, etc.

If the size of the full document is greater than 8MB, break in into multiple documents smaller than 8MB and name each document as follows: “your company name – Quote – Contract Renovation/upgrade of existing kitchen – file number of number files”.

Alternatively, your proposal can be submitted in a sealed envelope marked “Proposal Enclosed – to the U.S. Embassy, attn. Contracting Officer, Regentlaan 27, 1000 Brussels. Please inform us via email to BrusselsBids@state.gov that a hard copy of your proposal should be expected.

In both cases, please submit your offer on or before 1600 Hrs. on March 15, 2021.

No proposal will be accepted after this time.

ACTION CODE:
Sources sought

DATE POSTED:
January 5, 2021

Title: Request For Quotes (RFQ) for Bluestone Replacement

Classification Code: 56 – Construction and Building Materials

NAICS Code: 238140 Masonry Contractors

CONTRACTING OFFICE ADDRESS:
U.S.Embassy Brussels
Regentlaan 27
1000 Brussels

SUBJECT:
Replacing damaged bluestones with new bluestones

CLOSING RESPONSE DATE:
February 1, 2021

Description
The Embassy of the United States of America invites you to submit an offer/quote for the delivery and the replacement of bluestones, as per the statement of work attached.

Offers should be submitted IN ENGLISH in an envelope marked “PR9522290 – Bluestone Replacement – Zinner Street (Phase II)” to the American Embassy – Procurement, Boulevard du Regent, 1000 Brussels on or before 16:00hrs local time on February 1, 2021. Offers that are submitted in envelopes not marked with “PR9522290 – Bluestone Replacement – Zinner Street (Phase II)” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Michael Moody, Contracting Officer, in the GSO/Procurement Office. Questions must be in English and may be sent via e-mail to BrusselsBids@state.gov.

Electronic Submission/Responses:

Electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice (brusselsbids@state.gov) prior to the response date and time.

SITE VISIT

A site visit will be held on Monday, January 25th, 2021 at 10:00 HRS at the U.S. Embassy, 27 Regentlaan/Zinnerstaat, 1000 Brussels, Belgium. Prospective offerors/quoters should send an email to BrusselsBids@state.gov before January 20th, 2021 to confirm their attendance and to request access to the compound.