Contract Opportunities

Welcome to the Procurement Section of the General Services Office!

On this page you will be able to find solicitations issued by the Embassy of the United States of America in Brussels for the acquisition of commodities and/or services.

ACTION CODE:
Sources sought
DATE POSTED:
May 24, 2019
Title: Request For Quotes (RFQ) for Services of Temp Agency to provide a temporary candidate “Designated Billing Officer”
Classification Code: R431 Temp Services
NAICS Code: 561320

CONTRACTING OFFICE ADDRESS:
U.S.Embassy Brussels
Regentlaan 27
1000 Brussels

SUBJECT:
Services of Temp Agency
CLOSING RESPONSE DATE:
June 7, 2019

Description

The Embassy of the United States of America invites you to submit an offer/quote to provide a temporary candidate “Designated Billing officer”, as per the following specifications. This is a replacement contract position with a maximum duration of five months.

Offers should be submitted IN ENGLISH in an envelope marked “Services of Temp Agency” to the American Embassy – Procurement, Boulevard du Regent, 1000 Brussels on or before 16:00hrs local time on June 7th , 2019.

Offers that are submitted in envelopes not marked with “Services of Temp Agency” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, in the GSO/Procurement Office. Questions must be in English and may be sent via e-mail to BrusselsBids@state.gov.

Electronic Submission/Responses:

No electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.
Duties:
A. Designated Billing Officer Functions
Jobholder initiates the tracking of vendor payments, reimbursement requests, and voucher payment requests within the Financial Management Center’s (FMC) various voucher tracking systems.

Is the lead point of contact for all invoice submissions received by the Vouchering Unit and is responsible for resolving payment rejections and/or seeking clarification as necessary from internal and external customers. Solves invoicing issues directly with the vendor and makes sure that new invoices or credit notes are issued as necessary.

Reviews invoices/reimbursements submitted for completeness and determines whether the voucher can be routed to the Voucher Examiner for processing. Makes sure all supporting documents and approvals are available.

Maintains a log of all vouchers sent to PSU (Post Support Unit) and responds to any questions. Follows up with PSUs in Sofia, Manila, Bangkok, and Charleston to ensure payments have been made and certified vouchers have been received. Matches vouchers to supporting documents, completes distribution to respective agencies, and files them.

Handles official VAT claim issues/concerns and any follow-up queries and actions as they pertain to the Financial Management Center.

B. Vouchering Support
Provides general office administrative-type duties to the Vouchering Unit such as keeping office files and records orderly and in accordance with Department of State record retention policies. Handles general inquiries for the Vouchering Unit by phone or email as necessary. Serves as back-up timekeeper for the section.

Maintains the Accounts Receivable Database based on information received from different sections and follows up on all receivables, such as language training, outstanding travel advances, parking, personal telephone bills, medical claims, etc, in order to ensure collections are received in a timely basis. Sends regular reminders to customers to collect the debt. Reports to the Financial Management Officer (FMO) on the status of the A/R, consolidates A/R documentation (cases) for review, and recommends receivables that should be written off.

C. Other Duties
Performs special projects or duties as required by the FMO and/or the Supervisory Voucher Examiner.

Qualifications and Evaluations
Education: Completion of Secondary/High School.
Requirements:
EXPERIENCE: Minimum one year of work in a financial or administrative function.
JOB KNOWLEDGE: Must be able to quickly obtain a thorough knowledge of the Department of State’s Foreign Affairs Manuals and Standardized Regulations, post policies, and Standard Operating Procedures, etc.
Evaluations:
LANGUAGE: Speaking/Reading/Writing: level 4 in English, and level 4 in French or Dutch is required.
SKILLS AND ABILITIES: Must be proficient in office applications such as MS Outlook, Excel, PowerPoint, etc. Must quickly learn to understand and operate the Department of State’s computer-based applications. Ability to communicate orally and in writing with external (contractors) and internal customers. Good interpersonal skills.
Qualifications: All applicants under consideration will be required to pass medical and security certifications.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Benefits: Locally Employed Staff, including Members of Household (MOHs), working at the U.S. Mission in Brussels receive a compensation package that includes benefits such as hospitalization insurance, life insurance, and extra-legal pension.
For EFMs, benefits should be discussed with the Human Resources Office.

ARCHIVE POLICY:
Automatic, on a specified date
ARCHIVE DATE:
September 1, 2019
SET ASIDE:
N/A
Is This a Recovery and Reinvestment Act Action?
No
Allow Vendors to Add/Remove From Interested Vendors:
Yes
Allow Vendors to View Interested Vendors List:
No

ACTION CODE: Sources sought

Date Posted: May 17, 2019

Subject: Small SUV

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR8297459

CLOSING RESPONSE DATE: May 31, 2019

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Small size SUV, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “PR8297459: Small size SUV” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs. local time on May 31, 2019. Offers that are submitted in envelopes not marked with “PR8297459: Small size SUV ” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses:No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Please see below detailed Specifications for further information.

Subject: PR8297459 – Small size SUV

Type: Small SUV vehicle

Color: Exterior: Dark Grey

Principal Options:

Automatic transmission

AWD
Air Conditioning

Electric windows/doors
Electric mirrors

Built-in Navigation system
Instructions in ENGLISH
Navigation maps must include all of Europe

Parking Assistance

ABS with Emergency Brake Assist

Driver Alert Control

Lane keeping aid

Interior air quality system

Air bags

Whiplash Protection System

‘Rear Assist’ camera

ARCHIVE POLICY: Automatic, on a specified date

ARCHIVE DATE: July 31, 2019

SET ASIDE: N/A

Is This a Recovery and Reinvestment Act Action? No

Allow Vendors to Add/Remove From Interested Vendors: Yes

Requisition:  Request for interest
Date Posted: May 16, 2019
Title: Installation of Awnings
Classification Code: 7230 – Draperies, Awnings and Shades
NAICS Code: 238190 – Other Foundation, Structure and Building Exterior Contractors

Description:

The Embassy of the United States of America invites you to show interest in submitting a quote for the installation of awnings in a Government Owned Residence, located in the suburbs of Brussels
Interest should be submitted in an email with “Installation of Awnings” as the subject line to BrusselsBids@state.gov on or before 16:00 hrs local time on May 30 th , 2019.  Emails that are not marked with “Installation of Awnings” in the subject line will not be opened or considered.
Your email will be reviewed and a detailed Scope of Work will be sent to your attention if applicable.
NOTE: All offerors have to be registered in Belgium.
Submit any questions you may have concerning this requirement to the email address listed below.

BrusselsBids@state.gov

 

Requisition:  Request for interest
Date Posted: May 16, 2019
Title: Renovation wall scones
Classification Code: J059 – Maint/Repair/Rebuild of equipment – Electrical and Electronic Equipment Components
NAICS Code: 335121 – Residential Electric Lighting Fixture Manufacturing

Description:

The Embassy of the United States of America invites you to show interest in submitting a quote for the renovation of wall scones in a Government Owned Residence, located at 1000 Brussels
Interest should be submitted in an email with “Renovation wall scones ” as the subject line to BrusselsBids@state.gov on or before 16:00 hrs local time on May 30 th , 2019.  Emails that are not marked with “Renovation wall scones ” in the subject line will not be opened or considered.
Your email will be reviewed and a detailed Scope of Work will be sent to your attention if applicable.
NOTE: All offerors have to be registered in Belgium.
Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

 

ACTION CODE: Sources sought

Date Posted: May 16, 2019

Subject: Cargo van

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR8248825

CLOSING RESPONSE DATE: May 31, 2019

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Small size SUV, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “PR8248825: Small size SUV” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs. local time on May 31, 2019. Offers that are submitted in envelopes not marked with “PR8248825: Small size SUV ” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail toBrusselsBids@state.gov

Electronic Submission/Responses:No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Please see below detailed Specifications for further information.

Subject: PR8248825 – Small size SUV

Type: Small size SUV

Principal Options:

ENGINE: 7 speed automatic transmission, gas fuel, 2.0 TSI 162 kW/220 horsepower, all-wheel drive, anti-lock braking system, electronic stability programming
ELECTRONICS: integrated telephone, GPS navigation with Europe map and Bluetooth, USB outlets, rear view parking assistance
EXTERIOR: Four door, dual side electric rear view door mirrors, black metallic finish
INTERIOR: Black leather comfort seats with driver side memory positioning, electric adjustable and heated front seats, dark grey roof interior, black dashboard finish, black foot rugs

ARCHIVE POLICY: Automatic, on a specified date

ARCHIVE DATE: July 31, 2019

SET ASIDE: N/A

Is This a Recovery and Reinvestment Act Action? No

Allow Vendors to Add/Remove From Interested Vendors: Yes

ACTION CODE: Sources sought

Date Posted: May 15, 2019

Subject: Midsize SUV

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR8269596

CLOSING RESPONSE DATE: May 31, 2019

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Midsize SUV, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “PR8269596: Midsize SUV ” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs. Local time on May 30, 2019. Offers that are submitted in envelopes not marked with “PR8269596: Midsize SUV ” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Shiva Saghafi in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses:

No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Please see below detailed Specifications for further information.

Subjet: PR8269596: Midsize SUV

Type: Midsize SUV

Principal Options:

Wheels/Rims: minimum 18 inch rims; NO hubcaps or wheel covers
interior width front passenger compartment: min 1450mm
Tinted windows
keyless entry and start
GPS
latest model
Front and Rear parking sensor
360 degree camera
Blind spot detection
Front Collision Warning
Active cruise control
min 6 airbags
Extra warranty: 120,000km and 8years
Energy label: min C
Gas usage: max 5.2 liters/100km
Size baggage compartment: min 590 liters
size interior headroom: min 910mm
Exterior size:
Length: 445cm
Height: 162cm
Width: 210cm
Euro NCAP Rating: 5 stars
Turning Circle: max 10.7m
Wheelbase: min 265cm
Weight: max 1350kg
Fuel: Gasoline only
Gearbox: 8-speed automatic
Horsepower: min 130hp
Color: Metallic Gray

ARCHIVE POLICY: Automatic, on a specified date

ARCHIVE DATE: July 30, 2019

SET ASIDE: N/A

Is This a Recovery and Reinvestment Act Action? No

Allow Vendors to Add/Remove From Interested Vendors: Yes

Requisition:  Request for interest
Date Posted: May 15, 2019
Title: Upholstery Conference Chairs
Classification Code: J083 – Maintenance and repair of Textiles, Leather, Furs, Tents and Flags
NAICS Code: 313310 – Textile and Fabric Finishing Mills

Description:

The Embassy of the United States of America invites you to show interest in submitting a quote for upholstering 36 conference chairs.

Interest should be submitted in an email with “Upholstery Conference Chairs” as the subject line to BrusselsBids@state.gov on or before 13:00 hrs local time on May 29 th , 2019.

Emails that are not marked with “Upholstery Conference Chairs” in the subject line will not be opened or considered.

Your email will be reviewed and a detailed Scope of Work will be sent to your attention if applicable.

NOTE: All offerers have to be registered in Belgium.

Submit any questions you may have concerning this requirement to the email address listed below.

ACTION CODE: Sources sought

Date Posted: May 15, 2019

Subject: 5 door hatchback

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR8269433

CLOSING RESPONSE DATE: May 31, 2019

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: 5 door hatchback, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “PR8269433: 5 door hatchback” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs. local time on May 30, 2019. Offers that are submitted in envelopes not marked with “PR8269433: 5 door hatchback “ will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Shiva Saghafi in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses:

No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Please see below detailed Specifications for further information.

Subjet: PR8269433: 5 door hatchback

Type: 5 door hatchback

Principal Options:

Wheelbase: min 260 cm
Wheels/Rims: minimum 17 inch rims; no hubcaps or wheel covers
Interior width front passenger compartment: min 1440mm wide
Tinted windows
Keyless Entry and Start
GPS
Latest Model
Front and Rear Parking sensor
360 degree camera
Blind Spot Detection
Front Collision Warning
Active Cruise Control
At least 6 air bags
Extended Warranty: 8 years for 120,000km
Energy label: at least C
Gas usage: max 5.2 liters/100km
Size baggage compartment: min 500 liters
Interior head room: min 890mm
Exterior Size:
425 length
147 height
204width
Euro NCAP rating: 5 stars
Turning circle: max 10.5 meters
Weight: max 1100 kg
Fuel: Gasoline Only
Gearbox: 8-speed automatic
Horsepower: at least 130hp
Color: Pearl white

ARCHIVE POLICY: Automatic, on a specified date

ARCHIVE DATE: July 30, 2019

SET ASIDE: N/A

Is This a Recovery and Reinvestment Act Action? No

Allow Vendors to Add/Remove From Interested Vendors: Yes

The Embassy has a requirement for a firm to renovate and upgrade the pantry and family kitchen in a U.S. Embassy residence in the Brussels area in Belgium.  This construction effort is estimated between € 89,000 and € 224,000 ($100,000 and $250,000) and needs to be completed in 6 to 8 weeks.  This work is for the renovation and upgrade of the pantry and family kitchen in a Government owned residence.

All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work.  At a minimum, each offeror must meet the following requirements when submitting their proposal:

  • Be able to understand written and spoken English;
  • Have an established business with a permanent address and telephone listing;
  • Have the necessary personnel, equipment and financial resources available to perform the work;
  • Have all licenses and permits required by local law;
  • Meet all local insurance requirements;
  • Have no adverse criminal record;
  • Have no political or business affiliation which could be considered contrary to the interests of the United States;
  • Have good experience and past performance records; and,
  • Identify specialized experience and technical competence required to complete the construction work in accordance with this solicitation.

If a firm is interested in competing for this requirement, please provide a written request for a copy of the solicitation documents to the U.S. Embassy, Brussels, no later than 1600 Hrs. on May 29, 2019.  Requests must be written in English and may be sent via e-mail to BrusselsBids@state.gov

 

ACTION CODE:
Pre-Solicitation Notice
DATE POSTED:
April 10, 2019
CLASSIFICATION CODE:
H299 – EQUIPMENT AND MATERIALS TESTING – MISCELLANEOUS
NAICS CODE:
541380: Testing Laboratories
CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels
SUBJECT:
Performing safety inspections, tests, analyses and examinations of installations
Proposed solicitation number:
19BE2019Q0006
Primary Point of Contact:
Robert W. Bunnell
Contracting Officer
BrusselsBids@state.gov
Secondary Point of Contact:
Gladys Taverniers
Procurement Agent
BrusselsBids@state.gov
Place of Contract Performance:
American Embassy
Brussels,
Belgium

Description:
(Please note this solicitation is not ready to be issued as of this date).
The Embassy of the United States in Brussels will issue a solicitation (RFQ) for performing safety inspections, tests, analyses and examinations of installations in properties mostly located in Brussels, Belgium and its surroundings. The purpose of these inspections, tests, analysis and examinations is to insure that installations are safe and present no danger for people and environment.

This is an Indefinite Delivery/Indefinite Quantity firm fixed price contract for standard services specified and effective for the period stated in the Schedule.

The requirements may change depending on funding availability in forthcoming periods. Anticipated performance is for one base period and four one-year periods at the option of the Government. The contractor shall furnish managerial, administrative and direct labor personnel to accomplish all work required.

All responsible sources may submit an offer which shall be considered. The Government plans to issue the proposal during the month of April 2019.

Note: Please see the RFQ for the actual response date.

All contractors have to be registered in the SAM (System for Award Management) Database prior to contract award pursuant to FAR provision 5.207. Therefore prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

Electronic Submission/Responses:
No electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.

ARCHIVE POLICY:
Automatic, on a specified date
ARCHIVE DATE:
September 1, 2019
SET ASIDE:
N/A
Is This a Recovery and Reinvestment Act Action?
No
Allow Vendors to Add/Remove From Interested Vendors:
Yes
Allow Vendors to View Interested Vendors List:
No

ACTION CODE:
Sources sought
DATE POSTED:
April 8, 2019
Title: Request For Quotes (RFQ) for Services of Temp Agency to provide a temporary candidate “Purchasing Agent”
Classification Code: R431 Temp Services
NAICS Code: 561320
CONTRACTING OFFICE ADDRESS:
U.S.Embassy Brussels
Regentlaan 27
1000 Brussels
SUBJECT:
Services of Temp Agency
CLOSING RESPONSE DATE:
April 19, 2019
Description
The Embassy of the United States of America invites you to submit an offer/quote to provide a temporary candidate “Procurement Agent”, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “Services of Temp Agency ” to the American Embassy – Procurement, Boulevard du Regent, 1000 Brussels on or before 16:00hrs local time on April 19th,
2019. Offers that are submited in envelopes not marked with “Services of Temp Agency” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, in the GSO/Procurement Office. Questions must be in English and may be sent via e-mail to BrusselsBids@state.gov.

Electronic Submission/Responses:
No electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.
TYPE OF SERVICES TO BE PROVIDED:
Temporary candidate “Procurement Agent” with language skills speaking/reading/writing: Level 3 (good working knowledge) in English. Level 4 (fluency) in Dutch with level 2 (working knowledge) in French or vice versa is
required.
Required skills and abilities of candidate: Strong organizational skills and ability to prioritize tasks. Good interpersonal skills in order to deal with a variety of Embassy personnel and external contacts. Good working knowledge of Microsoft Office. Must possess good oral and written communication skills, as well as the ability to interact with and confidently advise the Contracting Officer, Embassy section heads, and post management. Must be customer-service oriented and be able to deal tactfully and effectively with a variety of local and overseas vendors, government officials, and U.S. citizen clients. Must have exceptional interpersonal and negotiating skills.

Experience: Minimum two years of experience in U.S. Government procurement or in related work in commercial, legal, or accounting fields.
Job knowledge: Must be able to quickly obtain a good working knowledge of Department of State and associated agency procurement regulations, instructions, and procedures, as well as U.S. Federal Specifications and Standards, contracting procedures and practice. Must have an excellent knowledge of local market practices and of the capability and reliability of local suppliers. Must understand local and foreign pricing customs and practice.

Must have a good knowledge of local and overseas market conditions and host country’s law and policies. Must possess familiarity with business and accounting practices in the Belgian, European Union, and U.S. marketplaces.

ARCHIVE POLICY:
Automatic, on a specified date
ARCHIVE DATE:
July 1, 2019
SET ASIDE:
N/A
Is This a Recovery and Reinvestment Act Action?
No
Allow Vendors to Add/Remove From Interested Vendors:
Yes
Allow Vendors to View Interested Vendors List:
No

ACTION CODE:
Sources sought

Date Posted: April 1, 2019

Subject: Cargo van

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR8140581

CLOSING RESPONSE DATE:
April 16, 2019

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Cargo van, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “PR8140581: Cargo van” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs. local time on April 16, 2019. Offers that are submitted in envelopes not marked with “PR8140581: Cargo van” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

 

Electronic Submission/Responses:

No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Please see below detailed Specifications for further information.

Subjet: PR8140581 – Cargo van

Type: Cargo van

Principal Options:

Cargo space: min. 2m20 and max. 2m70 long

Height between 1m35-1m45 max

At least 160HP

Diesel

Automatic

One side door(right) and two rear doors with tinted windows (also wipers and heating)

Radio,GPS, bluetooth

Elec windows /mirrors

Parking assistance

Color: Grey

A/C

All-season tires

Two seats in front

Light in the cargo space

Partition with window

 

ARCHIVE POLICY:
Automatic, on a specified date

ARCHIVE DATE: June 20, 2019

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No

Allow Vendors to Add/Remove From Interested Vendors:
Yes

ACTION CODE:
Sources sought

Date Posted: April 1, 2019

Subject: Cargo van

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR8169438

CLOSING RESPONSE DATE:
April 16, 2019

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Cargo van, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “PR8169438: Cargo van” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs. local time on April 16, 2019. Offers that are submitted in envelopes not marked with “PR8169438: Cargo van” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

 

Electronic Submission/Responses:

No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Please see below detailed Specifications for further information.

Subjet: PR8169438 – Cargo van

Type: Cargo van

Principal Options:

 

At least 140HP

Diesel OR Gas

Automatic

Two rear doors with tinted windows (also wipers and heating)

Radio,GPS, bluetooth

Elec windows /mirrors

Parking assistance

Color: Grey

A/C

All-season tires

Double cab at least 4 passengers + driver

Light in the cargo space

Partition with window

Vehicle height: MAX 1m90

Cargo space: min 1.5m long

 

 

ARCHIVE POLICY:
Automatic, on a specified date

ARCHIVE DATE: June 20, 2019

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No

Allow Vendors to Add/Remove From Interested Vendors:
Yes

ACTION CODE:
Sources sought

Date Posted: April 1, 2019

Subject: Cargo van

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR8140397

CLOSING RESPONSE DATE:
April 16, 2019

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Cargo van, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “PR8140397: Cargo van” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs. local time on April 16, 2019. Offers that are submitted in envelopes not marked with “PR8140397: Cargo van” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

 

Electronic Submission/Responses:

No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Please see below detailed Specifications for further information.

Subjet: PR8140397 – Cargo van

Type: Cargo van

Principal Options:

 

Cargo space: min. 2m20 and max. 2m70 long

Height between 1m35-1m45 max

At least 160HP

Diesel

Automatic

One side door and two rear doors with tinted windows (also wipers and heating)

Radio,GPS, bluetooth

Elec windows /mirrors

Parking assistance

Color:Grey

A/C

All-season tires

Three seats in front

Light in the cargo space

Partition with window

ARCHIVE POLICY:
Automatic, on a specified date

ARCHIVE DATE: June 20, 2019

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No

Allow Vendors to Add/Remove From Interested Vendors:
Yes

ACTION CODE:
Sources sought

Date Posted: April 1, 2019

Subject: Cargo van

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR8140542

CLOSING RESPONSE DATE:
April 16, 2019

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Cargo van, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “PR8140542: Cargo van” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs. local time on April 16, 2019. Offers that are submitted in envelopes not marked with “PR8140542: Cargo van” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

 

Electronic Submission/Responses:

No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Please see below detailed Specifications for further information.

Subjet: PR8140542 – Cargo van

Type: Cargo van

Principal Options:

 

Cargo space: min. 2m20 and max. 2m70 long

Height between 1m35-1m45 max

At least 160HP

Diesel

Automatic

Two side doors and two rear doors all with tinted windows (also wipers and heating)

Radio,GPS, bluetooth

Elec windows /mirrors

Parking assistance

Color: White

A/C

All-season tires

Two separate seats (one driver + passenger)

Light in the cargo space

Partition with window

 

ARCHIVE POLICY:
Automatic, on a specified date

ARCHIVE DATE: June 20, 2019

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No

Allow Vendors to Add/Remove From Interested Vendors:
Yes

ACTION CODE:
Sources sought

Date Posted: April 1, 2019

Subject: Cargo van

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR8140558

CLOSING RESPONSE DATE:
April 16, 2019

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Cargo van, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “PR8140558: Cargo van” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs. local time on April 16, 2019. Offers that are submitted in envelopes not marked with “PR8140558: Cargo van” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses:
No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Please see below detailed Specifications for further information.

Subjet: PR8140558 – Cargo van

Type: Cargo van

Principal Options:

 

Cargo space: min. 2m20 and max. 2m70 long

Height between 1m35-1m45 max

At least 160HP

Diesel

Automatic

Two side doors and two rear doors all with tinted windows (also wipers and heating)

Radio,GPS, bluetooth

Elec windows /mirrors

Parking assistance

Color: White

A/C

All-season tires

Two separate seats (one driver+ passenger)

Light in the cargo space

Partition with window

 

ARCHIVE POLICY:
Automatic, on a specified date

ARCHIVE DATE: June 20, 2019

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No

Allow Vendors to Add/Remove From Interested Vendors:
Yes

ACTION CODE:
Sources sought

Date Posted: April 1, 2019

Subject: Cargo van

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR8151514

CLOSING RESPONSE DATE:
April 16, 2019

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Cargo van, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “PR8151514: Cargo van” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs. local time on April 16, 2019. Offers that are submitted in envelopes not marked with “PR8151514: Cargo van” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses:
No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Please see below detailed Specifications for further information.

Subjet: PR8151514 – Cargo van

Type: Cargo van

Principal Options:

Cargo space: between 1m90 and 2m10 high

Length between 3m40 and 3m70

At least 160HP

Diesel

Automatic

One side door and two rear doors. (no windows)

taillift (remote inside AND outside)

Radio,GPS, bluetooth

Elec windows /mirrors

Parking assistance

Color: Grey

A/C

All-season tires

Light in the cargo space

Partition with window

2 seats + driver

Rails on the inside so that we’re able to attach furniture etc

ARCHIVE POLICY:
Automatic, on a specified date

ARCHIVE DATE: June 20, 2019

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No

Allow Vendors to Add/Remove From Interested Vendors:
Yes

ACTION CODE:
Sources sought

Date Posted: April 1, 2019

Subject: Small SUV vehicle

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR8139531

CLOSING RESPONSE DATE:
April 16, 2019

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Small SUV vehicle, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “PR8139531: Small SUV vehicle” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs. local time on April 16, 2019. Offers that are submitted in envelopes not marked with “PR8139531: Small SUV vehicle” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses:

No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Please see below detailed Specifications for further information.

Subjet: PR8139531 – Small SUV vehicle

Type: Small SUV vehicle

Principal Options:

Automatic transmission
Min. 2.0L gasoline engine
Color: Exterior: Dark Grey

Air Conditioning

Electric windows
Electric mirrors

Built-in Navigation system
Instructions in ENGLISH
Navigations maps must include all of Europe
Parking Assistance

ABS

Air bags
‘Rear Assist’ camera
Digital Radio DAB+

ARCHIVE POLICY:
Automatic, on a specified date

ARCHIVE DATE: June 20, 2019

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No

Allow Vendors to Add/Remove From Interested Vendors:
Yes

Requisition: Request for interest
Date Posted: March 25, 2019
Title: Installation of professional kitchen appliances
Classification Code: 7320 – Kitchen Equipment and Appliances
NAICS Code: 335240: Small Electrical Appliance Manufacturing

Description:
The Embassy of the United States of America invites you to submit interest for the installation of professional kitchen appliances in one of its Residences.

Interest should be submitted in an email with “Installation of professional kitchen appliances” as the subject line to BrusselsBids@state.gov on or before 16:00 hrs local time on April 3rd, 2019. Emails that are not marked with “Installation of professional kitchen appliances” in the subject line will not be opened or considered.

Your email will be reviewed and a detailed Scope of Work will be sent to your attention if applicable.

NOTE: All offerors have to be registered in Belgium.

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

 

ACTION CODE:
Pre-Solicitation

DATE POSTED:
March 25, 2019

CLASSIFICATION CODE:
G – Social Services

NAICS CODE:
524113 – Direct Life Insurance Carriers

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
Group Life Insurance Services

Proposed solicitation number:
19BE2019R0002

CLOSING RESPONSE DATE: 

Primary Point of Contact:
Robert W. Bunnell
Contracting Officer

BrusselsBids@state.gov

Secondary Point of Contact:
Danny Coppens
Contracting Agent

BrusselsBids@state.gov

Place of Contract Performance:
American Embassy
Brussels,
Belgium

Description:
(Please note this solicitation is not ready to be issued as of this date).

The Embassy of the United States in Brussels will release a solicitation for providing customized Group Life Insurance Services for the Locally Employed Staff at the Embassy.

This is a fixed price contract with economic price adjustments for standard services specified and effective for the period stated in the Schedule.

The requirements may change depending on funding availability in forthcoming periods.  Anticipated performance is for one base period and four one-year periods at the option of the Government.

The contractor shall furnish managerial, administrative and direct labor personnel to accomplish all work required.

All responsible sources may submit an offer which shall be considered.  The Government plans to launch the solicitation on the Federal Business Opportunities (FedBizOpps) website during the month of April, 2019.

Note: Please see the RFQ for the actual response date.

All contractors have to be registered in the SAM (System for Award Management) Database prior to contract award pursuant to FAR provision 5.207.  Therefore prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

Electronic Submission/Responses:

No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

ARCHIVE POLICY:
Automatic, on a specified date

ARCHIVE DATE:
December 1, 2019

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No

Allow Vendors to Add/Remove From Interested Vendors:
Yes

Allow Vendors to View Interested Vendors List:
No

ACTION CODE:
Sources sought
DATE POSTED:
February 22, 2019
Title: Request For Quotes (RFQ) for Services of Temp Agency to provide a temporary candidate “Human Resource Clerk”
Classification Code: R431 Temp Services
NAICS Code: 561320
CONTRACTING OFFICE ADDRESS:
U.S.Embassy Brussels
Regentlaan 27
1000 Brussels
SUBJECT:
Services of Temp Agency
CLOSING RESPONSE DATE:
March 8, 2019
Description
The Embassy of the United States of America invites you to submit an offer/quote to provide a temporary candidate “Human Resources Clerk”, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “Services of Temp Agency ” to the American Embassy – Procurement, Boulevard du Regent, 1000 Brussels on or before 16:00hrs local time on March 8 , 2019.

Offers that are submitted in envelopes not marked with “Services of Temp Agency” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, in the GSO/Procurement Office. Questions must be in English and may be sent via e-mail to BrusselsBids@state.gov.

Electronic Submission/Responses:
No electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.
TYPE OF SERVICES TO BE PROVIDED:
Temporary candidate “Human Resources Clerk” with language level 4 English, level 4 English, French and Dutch.
Required skills and abilities of candidate: Very good computer skills, especially in Microsoft Office suite. Good typing skills. Outstanding customer service skills. Considerable tact, diplomacy, and strong communication skills essential, tact and diplomacy, common sense and good judgment. Tech-savvy and experience with HR documents.
Must be extremely discreet and be able to work independently. Must be able to function within a multidisciplinary team. Excellent planning skills are required.
Experience: Three years of experience as office manager or secretary and at least one year of experience in HR.
Job knowledge: Ability to quickly become knowledgeable about the Tri-Mission’s organizational structure, functions, and agencies. Must know Belgian labor law, payroll and the Belgian labor market. Must have experience with HR software programs and be able to quickly become familiar with all HR systems and applications used within the office. Must have a basic knowledge of project management. Good working knowledge of office management and internal procedures.

ARCHIVE POLICY:
Automatic, on a specified date
ARCHIVE DATE:
June 1, 2019
SET ASIDE:
N/A
Is This a Recovery and Reinvestment Act Action?
No
Allow Vendors to Add/Remove From Interested Vendors:
Yes
Allow Vendors to View Interested Vendors List:
No

The Embassy has a requirement for a firm to build an industrial kitchen and to renovate the old kitchen into a family style kitchen in a U.S. Embassy residence in the Brussels area in Belgium.  This construction effort is estimated between € 88,700 and € 221,000 ($100,000 and $250,000) and needs to be completed in 12 to 15 weeks.  This work is for the building of an industrial kitchen and renovation of an old kitchen in a Government owned residence.

All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work.  At a minimum, each offeror must meet the following requirements when submitting their proposal:

  • Be able to understand written and spoken English;
  • Have an established business with a permanent address and telephone listing;
  • Have the necessary personnel, equipment and financial resources available to perform the work;
  • Have all licenses and permits required by local law;
  • Meet all local insurance requirements;
  • Have no adverse criminal record;
  • Have no political or business affiliation which could be considered contrary to the interests of the United States;
  • Have good experience and past performance records; and,
  • Identify specialized experience and technical competence required to complete the construction work in accordance with this solicitation.

If a firm is interested in competing for this requirement, please provide a written request for a copy of the solicitation documents to the U.S. Embassy, Brussels, no later than 1600 Hrs. on March 3, 2019.  Requests must be written in English and may be sent via e-mail to BrusselsBids@state.gov.

ACTION CODE:
Sources sought
DATE POSTED:
January 28, 2019
Title : Request For Quotes (RFQ) for Services of Temp Agency to provide a temporary candidate “Assistant Make Ready Coordinator”
Classification Code: R431 Temp Services
NAICS Code: 561320
CONTRACTING OFFICE ADDRESS:
U.S.Embassy Brussels
Regentlaan 27
1000 Brussels
SUBJECT:
Services of Temp Agency
CLOSING RESPONSE DATE:
February 8, 2019

Description

The Embassy of the United States of America invites you to submit an offer/quote to provide a temporary candidate “Assistant make Ready Coordinator”, as per the following specifications.
Offers should be submitted IN ENGLISH in an envelope marked “Services of Temp Agency ” to the American Embassy – Procurement, Boulevard du Regent, 1000 Brussels on or before 16:00hrs local time on February 8, 2019. Offers that are submitted in envelopes not marked with “Services of Temp Agency” will not be considered.
Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, in the GSO/Procurement Office. Questions must be in English and may be sent via e-mail to BrusselsBids@state.gov.

Electronic Submission/Responses:
No electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.
TYPE OF SERVICES TO BE PROVIDED:
Temporary candidate “Assistant Make Ready Coordinator” with language level 4 English, level 3 Dutch or French.
Required skills and abilities of candidate: basic keyboard skills and computer literacy on a variety of software applications including Microsoft Office. Must be observant, flexible and service oriented, tactful. Must be able to prioritize, multi-task, and negotiate. Driver’s license necessary.

ARCHIVE POLICY:
Automatic, on a specified date
ARCHIVE DATE:
June 1, 2019
SET ASIDE:
N/A
Is This a Recovery and Reinvestment Act Action?
No
Allow Vendors to Add/Remove From Interested Vendors:
Yes
Allow Vendors to View Interested Vendors List:
No