Contract Opportunities

Welcome to the Procurement Section of the General Services Office!

On this page you will be able to find solicitations issued by the Embassy of the United States of America in Brussels for the acquisition of commodities and/or services.

Requisition: Request for interest
Date Posted: November 14, 2019
Title: Blanket Purchase Agreement (BPA) for Taxi Services
Classification Code: V212 –Motor Passenger Service
NAICS Code: 485310 – Taxi Service

Description:

The Embassy of the United States of America invites you to show interest in providing high-standard taxi/transportation services, 24 hours a day and 7 days a week in Brussels and surrounding areas. Only taxi companies that provide information on personnel files of its drivers will be considered. Please be aware that an in-depth investigation will be applied to each candidate (official documents required) before granting a mandatory security clearance.

All contractors have to be registered in Belgium as well as in the SAM (System for Award Management) Database prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

Interest should be submitted in an email with “Blanket Purchase Agreement (BPA) for Taxi Services” in the subject line to BrusselsBids@state.gov on or before 16:00 hrs local time on November 28, 2019.

Emails that are not marked with “Blanket Purchase Agreement (BPA) for Taxi Services” in the subject line will not be opened or considered.
Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

Requisition:  Request for interest
Date Posted: November 12, 2019
Title: Installation of shatter resistant window film
Classification Code: N042 – Installation of Equipment – Fire Fighting/Rescue/Safety Equipment; Environ Protect Equipment/Matls
NAICS Code: 453998 – Home security equipment stores

Description:   

The Embassy of the United States of America invites you to show interest in providing and installing shatter resistant window film at residences, mostly located in the suburbs of Brussels and surrounding areas.

Interest should be submitted in an email with “Installation of shatter resistant window film” as the subject line to BrusselsBids@state.gov on or before 16:00 hrs local time on November 26 , 2019.  Emails that are not marked with “Installation of shatter resistant window film” in the subject line will not be opened or considered.

All technical requirements will be provided at a later stage. All brands should be considered.

NOTE: All offerors should be registered in Belgium.Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

ACTION CODE:
Solicitation

DATE POSTED:
November 4, 2019

CLASSIFICATION CODE:
G – Social Services 

NAICS CODE:
524114 – Direct Health and Medical Insurance Carriers

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
On-the-Job Accidents and Accidents To and From Work Insurance Services

Proposed solicitation number:
19BE2020R0003

CLOSING RESPONSE DATE:
December 4, 2019 prior 16:00PM

Primary Point of Contact:
Robert W. Bunnell
Contracting Officer
BrusselsBids@state.gov

Secondary Point of Contact:
Danny Coppens
Contracting Agent
BrusselsBids@state.gov

Place of Contract Performance:
American Embassy
Brussels,
Belgium

Description:
The Embassy of the United States of America invites you to submit a proposal for customized On-the-Job Accidents and Accidents To and From Work Insurance Services for the Locally Employed Staff at the U.S. Embassy in Brussels, Belgium.

The Embassy intends to conduct a pre-proposal conference, and all prospective offerors who have received a solicitation package are invited to attend. See Section L of the attached Request for Proposals (RFP).

Your proposal must be submitted in a sealed envelope marked ” On-the-Job Accidents and Accidents To and From Work Insurance Services Proposal Enclosed” to the U.S. Embassy, Regentlaan/Bd. Du Régent 27, 1000 Brussels on or before 1600 Hrs. on December 4, 2019. No proposal will be accepted after this time. Any other documentation should be mailed in a separate envelope, clearly marked as 19BE2020R0003.

In order for a proposal to be considered, you must also complete and submit the following:

  1. SF-33
  2. Section B, Pricing Schedule
  3. Section B, Administrative Retention Amounts in B.3.3
  4. Section K, Representations and Certifications;
  5. Additional information as required in Section L.

Direct any questions regarding this solicitation to Robert Bunnell, Contracting Officer, or Danny Coppens in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

Please note: Proposals that contain less than the minimum reimbursement levels or do not provide all benefit categories may be deemed technically unacceptable.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207.  Therefore prospective offerors are encouraged to register prior to the submittal of their proposal.  The guidelines for registration in SAM are also available at:  https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

ACTION CODE:
Solicitation

DATE POSTED:
October 31, 2019

CLASSIFICATION CODE:
G – Social Services

NAICS CODE:
524114 – Direct Health and Medical Insurance Carriers

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
Group Hospitalization Insurance Services

Proposed solicitation number:
19BE2020R0002

CLOSING RESPONSE DATE:
December 2, 2019 prior 16:00PM

Primary Point of Contact:
Robert W. Bunnell
Contracting Officer
BrusselsBids@state.gov

Secondary Point of Contact:
Danny Coppens
Contracting Agent
BrusselsBids@state.gov

Place of Contract Performance:
American Embassy
Brussels,
Belgium

Description:
The Embassy of the United States of America invites you to submit a proposal for customized Group Hospitalization Insurance services for the Locally Employed Staff at the U.S. Embassy in Brussels, Belgium.

The Embassy intends to conduct a pre-proposal conference, and all prospective offerors who have received a solicitation package are invited to attend. See Section L of the attached Request for Proposals (RFP).

Your proposal must be submitted in a sealed envelope marked “Hospitalization Insurance Proposal Enclosed” to the U.S. Embassy, Regentlaan/Bd. Du Régent 27, 1000 Brussels on or before 1600 Hrs. on December 2, 2019. No proposal will be accepted after this time. Any other documentation should be mailed in a separate envelope, clearly marked as 19BE2020R0002.

In order for a proposal to be considered, you must also complete and submit the following:

  1. SF-33
  2. Section B, Pricing Schedule
  3. Section B, Administrative Retention Amounts in B.3
  4. Section K, Representations and Certifications;
  5. Additional information as required in Section L.

Direct any questions regarding this solicitation to Robert Bunnell, Contracting Officer, or Danny Coppens in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

Please note: Proposals that contain less than the minimum reimbursement levels or do not provide all benefit categories may be deemed technically unacceptable.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207.  Therefore prospective offerors are encouraged to register prior to the submittal of their proposal.  The guidelines for registration in SAM are also available at:  https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Requisition: Request for interest
Date Posted: November 4, 2019
Title: Blanket Purchase Agreement (BPA) for Garden Maintenance
Classification Code: S208 – Housekeeping- Landscaping/Groundskeeping
NAICS Code: 561730 – Landscaping services
Description:
The Embassy of the United States intends to enter into a Blanket Purchase Agreement for Residential Garden Maintenance.

Interest should be submitted in an email with “Blanket Purchase Agreement (BPA) for Garden Maintenance ” as the subject line to BrusselsBids@state.gov on or before 16:00 hrs local time on Monday, November 18, 2019. Emails that are not marked with “Blanket Purchase Agreement (BPA) for Garden Maintenance ” in the subject line will not be opened or considered.

Your email will be reviewed and a detailed Scope of Work will be sent to your attention if applicable.
At this stage you will be asked to provide us with your prices for the specific services.
NOTE: All offerors have to be registered in Belgium.
Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

ACTION CODE:
Solicitation

DATE POSTED:
October 29, 2019

CLASSIFICATION CODE:
G- Social Services

NAICS CODE:
524126 – Direct Property and Casualty Insurance Carriers

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,

1000 Brussels

SUBJECT:
Insurance of Fleet Vehicles

Proposed solicitation number:
19BE2020R0004

CLOSING RESPONSE DATE:
November 29 at 16:00PM

Primary Point of Contact:
Robert W. Bunnell
Contracting Officer

BrusselsBids@state.gov

Secondary Point of Contact:
Danny Coppens
Contracting Agent

BrusselsBids@state.gov

Place of Contract Performance:
American Embassy
Brussels,
Belgium

Description:

The Embassy of the United States of America invites you to submit a proposal for the Insurance of U.S. Government Fleet Vehicles.

Your proposal must be submitted in a sealed envelope marked “Proposal Enclosed” to the U.S. Embassy, attn: Contracting Officer, Regentlaan 27, 1000 Brussels on or before 1600 Hrs. on November 29, 2019.  No proposal will be accepted after this time.  Any other documentation should be mailed in a separate envelope, clearly marked as 19BE2020R0004.

The Work Statement and all other terms and conditions are contained in the enclosed Request for Proposal (RFP).  The contract which will result from this RFP is estimated to run from January 1, 2020 thru December 31, 2020, with four one-year options, pending availability of funds.

In order for a proposal to be considered, you must also complete and submit the following:

  1. SF-33 (page 1 of RFP) Solicitation Offer and Award (block 12 thru 18, as appropriate.
  2. Section B, Pricing Schedule.
  3. Section K, Representations and Certifications.
  4. Additional information as required in Section L.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

All contractors have to be registered in the SAM (System for Award Management) Database prior to contract award pursuant to FAR provision 5.207.  Therefore prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

Electronic Submission/Responses:

No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Requisition: Request for interest
Date Posted: October 24, 2019
Title: Request for Quotes (RFQ) Transportation of DPO mail
Classification Code: R –Professional, Administrative and Management Support Services
NAICS Code: 492110 – Couriers and Express Delivery Services
Contracting office address: U.S. Embassy Brussels, Regentlaan 27, 1000 Brussels
Subject: Transportation of DPO mail
Proposed solicitation number: N/A
Closing response date: November 7, 2019

Description:
The Embassy of the United States of America invites you to show interest in submitting a quote for the transportation of DPO mail between USAG and the US Embassy.

If you are interested in submitting an offer please direct any questions via e-mail with “Transportation of DPO mail” in the subject line to BrusselsBids@state.gov on or before 16:00 hrs local time on November 7, 2019. Emails that are not marked with “Transportation of DPO mail” in the subject line will not be opened or considered.

Please see attached detailed SOW for further information.
NOTE: All offerors have to be registered in Belgium.
Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

ACTION CODE:
Solicitation

DATE POSTED:
October 23, 2019

CLASSIFICATION CODE:
G – Social Services

NAICS CODE:
621999 – All Other Miscellaneous Ambulatory Health Care Services

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
External Prevention – Medical Examinations

Proposed solicitation number:
19BE2020Q0002

CLOSING RESPONSE DATE:

Primary Point of Contact:
Robert W. Bunnell
Contracting Officer

BrusselsBids@state.gov

Secondary Point of Contact:
Danny Coppens
Contracting Agent

BrusselsBids@state.gov

Place of Contract Performance:
American Embassy
Brussels,
Belgium

Description:

The Embassy of the United States of America invites you to submit a proposal for providing external prevention – medical examinations, as required by Belgian law, for LE Staff employed at the U.S. Embassy in Brussels, Belgium.

Your proposal must be submitted in a sealed envelope marked “Proposal Enclosed – 19BE2020Q0002” to the U.S. Embassy, attn: Contracting Officer, Regentlaan 27, 1000 Brussels on or before 1600 Hrs. on November 22, 2019.  No proposal will be accepted after this time.  Any other documentation should be mailed in a separate envelope, clearly marked as 19BE2020Q0002.

The Work Statement and all other terms and conditions are contained in the attached Request for Quotation (RFQ).  The contract which will result from this RFQ is estimated to run one base year, with four one-year options, pending availability of funds.

In order for a proposal to be considered, you must also complete and submit the following:

  1. SF-1449 (page 1 of RFQ) Solicitation/Contract/Order for Commercial Items (blocks 12 thru 26, as appropriate, and blocks 30a, 30b and 30c.
  2. Section 1, Pricing Schedule.
  3. Section 5. Representations and Certifications.
  4. Additional information as required in Section 3.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

All contractors have to be registered in the SAM (System for Award Management) Database prior to contract award pursuant to FAR provision 5.207.  Therefore prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Danny Coppens in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov.

Electronic Submission/Responses:

No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

ACTION CODE:
Solicitation

DATE POSTED:
October 22, 2019

CLASSIFICATION CODE:
J – Maintenance, Repair and Rebuilding of Equipment 

NAICS CODE:
333921 – Elevator and Moving Stairway Manufacturing

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
Maintenance and repair of KONE elevators

Proposed solicitation number:
19BE2020Q0001

CLOSING RESPONSE DATE:
November 21, 2019

Primary Point of Contact:
Robert Bunnell
Contracting Officer

BrusselsBids@state.gov

Secondary Point of Contact:
Danny Coppens
Contracting Agent

BrusselsBids@state.gov

Place of Contract Performance:
American Embassy
Brussels,
Belgium

Description:

The Embassy of the United States of America invites you to submit a proposal for the scheduled maintenance and emergency maintenance and repair of “KONE” elevators, installed in U.S. Government buildings and residences in the Brussels metropolitan area.

Your proposal must be submitted in an enclosed sealed envelope marked “Proposal Enclosed – 19BE2020Q0001” to the U.S. Embassy, attn: Contracting Officer, Regentlaan 27, 1000 Brussels on or before 1600 Hrs. on November 21 ,2019.  No proposal will be accepted after this time.  Any other documentation should be mailed in a separate envelope, clearly marked as 19BE2020Q0001.

The Work Statement and all other terms and conditions are contained in the enclosed Request for Quote (RFQ).  The contract which will result from this RFQ is estimated to run one base year, with four one-year options, pending availability of funds.

In order for a proposal to be considered, you must also complete and submit the following:

  1. SF-1449 (page 1 of RFQ) Solicitation/Contract/Order for Commercial Items (blocks 12 thru 26, as appropriate, and blocks 30a, 30b and 30c.
  2. Section 1, Pricing Schedule.
  3. Section 1, paragraph 9.3 Minimum Insurance Amounts.
  4. Section 5. Representations and Certifications.
  5. Additional information as required in Section 3.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

All contractors have to be registered in the SAM (System for Award Management) Database prior to contract award pursuant to FAR provision 5.207.  Therefore prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Danny Coppens in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov.

Electronic Submission/Responses:

No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

ACTION CODE:
Pre-Solicitation Notice
DATE POSTED:
October 17, 2019
CLASSIFICATION CODE:
H299 – EQUIPMENT AND MATERIALS TESTING – MISCELLANEOUS
NAICS CODE:
541380: Testing Laboratories
CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels
SUBJECT:
Performing safety inspections, tests, analyses and examinations of installations
Proposed solicitation number:
19BE2020Q0003
Primary Point of Contact:
Robert W. Bunnell
Contracting Officer
BrusselsBids@state.gov
Secondary Point of Contact:
Gladys Taverniers
Procurement Agent
BrusselsBids@state.gov
Place of Contract Performance:
American Embassy Brussels,
Belgium

Description:
(Please note this solicitation is not ready to be issued as of this date).
The Embassy of the United States in Brussels will issue a solicitation (RFQ) for performing safety inspections, tests, analyses and examinations of installations in properties mostly located in Brussels, Belgium and its surroundings. The purpose of these inspections, tests, analysis and examinations is to insure that installations are safe and present no danger for people and environment.

This is an Indefinite Delivery/Indefinite Quantity firm fixed price contract for standard services specified and effective for the period stated in the Schedule.

The requirements may change depending on funding availability in forthcoming periods. Anticipated performance is for one base period and four one-year periods at the option of the Government.

The contractor shall furnish managerial, administrative and direct labor personnel to accomplish all work required.

All responsible sources may submit an offer which shall be considered. The Government plans to issue the proposal during the month of November 2019.

Note: Please see the RFQ for the actual response date.
All contractors have to be registered in the SAM (System for Award Management) Database prior to contract award pursuant to FAR provision 5.207. Therefore prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

Electronic Submission/Responses:
No electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Requisition: Request for interest
Date Posted: October 9, 2019
Title: Restoration wallpaper and screen
Classification Code: 8305 – Textile fabrics
NAICS Code: 7121 – Museums, Historical Sites, and Similar Institutions

Description:
The Embassy of the United States of America invites you to show interest in submitting a quote for the restauration of silk wallpaper and screen in a Government Owned Residence, located in Brussels.

Interest should be submitted in an email with “Restoration wallpaper and screen” in the subject line to BrusselsBids@state.gov on or before 16:00 hrs local time on October 24th, 2019. Emails that are not marked with “Restoration wallpaper and screen” in the subject line will not be opened or considered. Your email will be reviewed and a detailed Scope of Work will be sent to your attention if applicable.

NOTE: All offerors have to be registered in Belgium.
Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

Action code: Sources sought
Date posted: September 20, 2019
Title: Request for Quotes (RFQ) for the installation of hand knotted woolen rug
Classification code: S214 – Housekeeping- Carpet laying/cleaning
NAICS code: 423220 – Carpet merchant wholesalers
Contracting office address: U.S. Embassy Brussels, Regentlaan 27, 1000 Brussels
Subject: Installation of hand knotted woolen rug
Proposed solicitation number: N/A
Closing response date: October 11th , 2019

Description:
The Embassy of the United States of America invites you to submit an offer/quote for the installation of a hand knotted woolen rug in a Government Owned Residence, located in 1000 Brussels.

If you are interested in submitting an offer please direct any questions via e-mail with “Installation of hand knotted woolen rug” in the subject line to BrusselsBids@state.gov on or before 16:00 hrs local time on October 11th , 2019. Emails that are not marked with “Installation of hand knotted woolen rug” in the subject line will not be opened or considered.

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

Requisition: Request for interest
Date Posted: July 26, 2019
Title: Training for drivers
Classification Code: U099 – Education/Training – Other
NAICS Code: 611692 – Automobile Driving Schools

Description:
The Embassy of the United States of America invites you to show interest in submitting a quote for providing training courses for drivers in order to keep divers license C/D valid.

Interest should be submitted in an email with “Training for drivers” as the subject line to BrusselsBids@state.gov on or before 16:00 hrs local time on August 9th , 2019. Emails that are not marked with “Training for drivers” in the subject line will not be opened or considered.

Your email will be reviewed, and a detailed Scope of Work will be sent to your attention if applicable.

NOTE: All offerors must be registered in Belgium.
Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov