Contract Opportunities

Welcome to the Procurement Section of the General Services Office!

On this page you will be able to find solicitations issued by the Embassy of the United States of America in Brussels for the acquisition of commodities and/or services.

PROCUREMENT TYPE:
Pre-Solicitation

TITLE:
Services provided by a Cook at MSG Residence

CLASSIFICATION CODE: S203 – Housekeeping – Food

NAICS CODE: 722310 Food Service Contractors

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION?
No

RESPONSE DATE:

PRIMARY POINT OF CONTACT:
Michael Moody
Contracting Officer

BrusselsBids@state.gov

SECONDARY POINT OF CONTACT:
Danny Coppens
Contracting Agent

BrusselsBids@state.gov

DESCRIPTION:

Please note this solicitation is not ready to be issued as of this date.

The Embassy of the United States in Brussels will launch a solicitation for Cooking Services at a MSG Residence in Brussels.

The anticipated performance period is for a base year, with two (2) one-year option periods, if exercised by the Government.  All responsible sources may submit a quotation, which will be considered.

The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.  The resultant contract will be a firm fixed price type contract.

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.204-7.  Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are available at: https://www.sam.gov/SAM/pages/public/help/samInternationalUserGuide.jsf

Electronic Submission/Responses:

Electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

PLACE OF CONTRACT PERFORMANCE:
U.S. Embassy MSG Residence
1000 Brussels
Belgium

ACTION CODE:
Sources sought

DATE POSTED:
March 8, 2021

Title: Request For Quotes (RFQ) for Services of Temp Agency to provide a temporary candidate “Financial Management Analyst”

Classification Code: R431 Temp Services

NAICS Code: 561320

CONTRACTING OFFICE ADDRESS:
U.S.Embassy Brussels
Regentlaan 27
1000 Brussels

SUBJECT:
Services of Temp Agency – Financial Management Analyst

CLOSING RESPONSE DATE:
March 22, 2021

Description

The Embassy of the United States of America invites you to submit an offer/quote to provide a temporary candidate “Financial Management Analyst”, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “Services of Temp Agency ” to the American Embassy – Procurement, Boulevard du Regent, 1000 Brussels on or before 16:00hrs local time on March 22, 2021. Offers that are submitted in envelopes not marked with “Services of Temp Agency” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Michael Moody , Contracting Officer, in the GSO/Procurement Office. Questions must be in English and may be sent via e-mail to BrusselsBids@state.gov.

Electronic Submission/Responses:

Electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Duties:

Prepares annual Field Budget Estimates, as well as financial plans, required at the mid-year, in the last quarter of the fiscal year or on Department/Agency request. Utilizes the Regional Financial Management System’s budget execution software and PC based applications (spreadsheet, databases, etc.) to prepare reports for fund managers on subjects such as operational costs, lists of pre funded items, overtime costs, and contracts. Advises the Financial Management Officer and PRM representative on preparation of the budget depending upon the financial climate. Meets with agency heads to discuss financial/budgeting problems and to propose solutions. Prepares and tracks purchase orders, maintains cuff records, prepares informal accounting and budget reports and provides budget input.

Qualifications and Evaluations

Education: Bachelor’s degree in Finance.

Requirements:

EXPERIENCE: Minimum two years of experience in budget, accounting or other financial-related work.

LANGUAGE: Fluency in English. Fluency in Dutch or French.

SKILLS AND ABILITIES: Must be able to advocate supported agencies’ requirements orally and in written formats (memoranda, cables, budget justifications, etc.) to their Washington headquarters. Must be able to analyze and explain supported agencies’ financial matters, problems, etc., to their managers who may not be familiar with appropriations, budget, regulatory, and other areas of financial management. Level IV typing, and ability to use calculator, word processor, and personal computer

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits: Locally Employed Staff, including Members of Household (MOHs), working at the U.S. Mission in Brussels receive a compensation package that includes benefits such as hospitalization insurance, life insurance, and extra-legal pension.

For EFMs, benefits should be discussed with the Human Resources Office.

ARCHIVE POLICY:
Automatic, on a specified date

ARCHIVE DATE:
July 1, 2021

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No

Allow Vendors to Add/Remove From Interested Vendors:
Yes

Allow Vendors to View Interested Vendors List:
No

Action code: Request for interest

Date posted: March 3, 2021

Title: Weekly maintenance swimming pool

Classification code: J078 – Maintenance and Repair of Recreational Equipment

NAICS code: 561790 – Cleaning swimming pools

Contracting office address: U.S. Embassy Brussels, Regentlaan 27, 100 Brussels

Closing response date: March 24, 2021

Description:

The Embassy of the United States of America invites you to submit interest for weekly maintenance of a swimming pool at one of the Residences in the suburbs of Brussels.

Interest should be submitted in an email with “Weekly maintenance swimming pool” as the subject line to BrusselsBids@state.gov on or before 14:00 hrs local time on March 23, 2021. Emails that are not marked with “Weekly maintenance swimming pool” in the subject line will not be opened or considered.

Your email will be reviewed and a detailed Scope of Work will be sent to your attention if applicable.

NOTE: All offerors have to be registered in Belgium.

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

Requisition:  Request for interest

Date Posted: March 2, 2021

Title: Manufacturing drapes

Classification Code: J083 – MAINT/REPAIR/REBUILD OF EQUIPMENT- TEXTILES, LEATHER, FURS, APPAREL/SHOE FINDINGS, TENTS/FLAG NAICS Code:  314999 – All Other Miscellaneous Textile Product Mills

Description: 

The Embassy of the United States of America invites you to show interest in submitting a quote for the manufacturing of drapes destined for a Government Owned Residence, located in the center of Brussels.

Interest should be submitted in an email with “Manufacturing drapes” as the subject line to BrusselsBids@state.gov on or before 14:00 hrs local time on March 12, 2021.  Emails that are not marked with “Manufacturing drapes” in the subject line will not be opened or considered.

NOTE: All offerors have to be registered in Belgium.

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

ACTION CODE: Sources sought

DATE POSTED: March 2, 2021

Title: Request for Quotes (RFQ) for a Re wiring Project AV/IT/Tel at a Government owned Residence

Classification Code: N059 Installation of Equipment: Electrical and Electronic Components

NAICS Code: 238210 Electrical Contractors and other Wiring Installation Contractors

CONTRACTING OFFICE ADDRESS: U.S. Embassy Brussels Regentlaan 27 Blvd du Regent 1000 Brussels

SUBJECT: Re-wiring Project AV/IT/Tel at a Government owned Residence

CLOSING RESPONSE DATE: March 19, 2021 by 16:00PM

Description The Embassy of the United States of America invites you to submit an offer/quote for a Re-wiring Project AV/IT/Tel at a Government owned Residence in Brussels, as per the statement of work attached.

Offers should be submitted IN ENGLISH electronically or in hard copy on or before 16:00hrs local time on March 19, 2021.   Electronic offers will be accepted and should be sent to the contracting office listed in this notice (brusselsbids@state.gov).  Hard copy offers should be sent in an envelope marked “PR9721996 – Re-wiring Project AV/IT/Tel” to the American Embassy – Procurement, Boulevard du Regent, 1000 Brussels. Offers that are submitted in envelopes not marked with “PR9721996 – Re-wiring Project AV/IT/Tel” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Michael Moody, Contracting Officer, or Luc Henrist, Procurement Agent in the GSO/Procurement Office. Questions must be in English and may be sent via e-mail to BrusselsBids@state.gov.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal.  The guidelines for international registrations in SAM are available at:  https://www.sam.gov/SAM/pages/public/help/samInternationalUserGuide.jsf

SITE VISIT

A site visit will be held on Friday, March 12, 2021 at 09:00 hrs. Prospective offerors/quoters should send an email to BrusselsBids@state.gov before March 10, 2021 by 12.00AM to confirm their attendance and to request access to the compound.

Requisition:  Request for interest

Date Posted: February 18, 2021

Title: Blanket Purchase Agreement (BPA) for Fleet Maintenance

Classification Code: J023 – Maint/Repair/Rebuild of equipment- Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: 441228 – Motorcycle, ATV, and All Other Motor Vehicle Dealers

Description:   

The Embassy of the United States of America invites you to show interest in submitting a quote for the maintenance, repair and bodywork on its vehicle fleet. All brands, including US brands and armored vehicles, should be considered.

Please confirm your Interest by submitting an email with “Blanket Purchase Agreement (BPA) for Fleet Maintenance” in the subject line to BrusselsBids@state.gov on or before 16:00 hrs local time on March 5, 2021.  Emails that are not marked with “Blanket Purchase Agreement (BPA) for Fleet Maintenance” in the subject line will not be opened or considered. Submit any questions you may have concerning this requirement to the email address listed below.

NOTE: All offerors should be registered in Belgium. Point of Contact: BrusselsBids@state.gov

Requisition: Request for interest

Date Posted: February 16, 2021

Title: Installation of Safe haven door and exterior doors

Classification Code: N055 – Installation of Equipment – Lumber, Millwork, Plywood, and Veneer

NAICS Code: 453998 – Home security equipment stores

Description:

The Embassy of the United States of America invites you to show interest in providing and installing substantial doors at residences, mostly located in the suburbs of Brussels and surrounding areas.

Interest should be submitted in an email with “Installation of substantial doors” as the subject line to BrusselsBids@state.gov on or before 16:00 hrs local time on March 2, 2021. Emails that are not marked with “Installation of substantial doors” in the subject line will not be opened or considered.

All technical requirements will be provided at a later stage. All brands should be considered.

NOTE: All offerors should be registered in Belgium.

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

ACTION CODE:
Solicitation Notice

DATE POSTED:
February 12, 2021

CLASSIFICATION CODE:
Z – Repair or Alteration of Family Housing Facilities

NAICS CODE:
236118 Addition, Alteration and Renovation (i.e. construction), residential building

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
Renovation/upgrade of existing bathroom in Government owned Residence

Proposed solicitation number:
19BE2021Q0005

Amendment 001

CLOSING RESPONSE DATE:
Monday March 15, 2021 – 16.00 local time

Primary Point of Contact:
Michael Moody
Deputy General Services Officer BrusselsBids@state.gov

Secondary Point of Contact:
Gladys Taverniers
Contracting Agent BrusselsBids@state.gov

Place of Contract Performance:
American Embassy Brussels, Belgium

Description:

The Embassy of the United States of America invites you to submit a proposal for the Renovation of a bathroom at a Government owned Residence in Brussels, Belgium.

Your proposal must be submitted on or before 1600 Hrs. on March 15, 2021. No proposal will be accepted after this time.

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1442 Cover Sheet

2. Section A, Pricing Schedule

3. Attachments

4. Section L, Representations and Certifications;

5. Additional information as required in Section J.B.

The Embassy intends to conduct a pre-proposal conference (also called “site visit”) on February 25, 2021 at 09.00 AM local time, and all prospective offerors who have received a solicitation package are invited to attend. See the Attachments of the enclosed Request for Quotations (RFQ) for more information.

Direct any questions regarding this solicitation to Michael Moody, Contracting Officer, or Gladys Taverniers in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Electronic Submission/Responses:

Proposals/Quotes may be submitted in electronic format. The electronic quote shall be submitted via email to BrusselsBids@state.gov in Adobe Acrobat PDF format. Proposals/Quotes must be compiled as a single document with pages numbered 1 of x, 2 of x, etc.

If the size of the full document is greater than 8MB, break in into multiple documents smaller than 8MB and name each document as follows: “your company name – Quote – Contract Renovation/upgrade of existing bathroom – file number of number files”.

Alternatively, your proposal can be submitted in a sealed envelope marked “Proposal Enclosed – PR9683094” to the U.S. Embassy, attn. Contracting Officer, Regentlaan 27, 1000 Brussels. Please inform us via email to BrusselsBids@state.gov that a hard copy of your proposal should be expected.

In both cases, please submit your offer on or before 1600 Hrs. on March 15, 2021.

No proposal will be accepted after this time.

ACTION CODE:
Solicitation Notice

DATE POSTED:
February 12, 2021

CLASSIFICATION CODE:
Z – Repair or Alteration of Family Housing Facilities

NAICS CODE:
236118 Addition, Alteration and Renovation (i.e. construction), residential building

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
Renovation/upgrade of existing kitchen in Government owned Residence

Proposed solicitation number:
19BE2021Q0006

Amendment 001

CLOSING RESPONSE DATE:
Monday March 15, 2021 – 16.00 local time

Primary Point of Contact:
Michael Moody
Deputy General Services Officer BrusselsBids@state.gov

Secondary Point of Contact:
Danny Coppens
Contracting Agent BrusselsBids@state.gov

Place of Contract Performance:
American Embassy Brussels, Belgium

Description:

The Embassy of the United States of America invites you to submit a proposal for the Renovation of a kitchen and pantry at a Government owned Residence in Brussels, Belgium.

Your proposal must be submitted on or before 1600 Hrs. on March 15, 2021. No proposal will be accepted after this time.

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1442 Cover Sheet

2. Section A, Pricing Schedule

3. Attachments

4. Section L, Representations and Certifications;

5. Additional information as required in Section J.B.

The Embassy intends to conduct a pre-proposal conference (also called “site visit”) on February 24, 2021 at 09.00 AM local time, and all prospective offerors who have received a solicitation package are invited to attend. See the Attachments of the enclosed Request for Quotations (RFQ) for more information.

Direct any questions regarding this solicitation to Michael Moody, Contracting Officer, or Danny Coppens in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Electronic Submission/Responses:

Proposals/Quotes may be submitted in electronic format. The electronic quote shall be submitted via email to BrusselsBids@state.gov in Adobe Acrobat PDF format. Proposals/Quotes must be compiled as a single document with pages numbered 1 of x, 2 of x, etc.

If the size of the full document is greater than 8MB, break in into multiple documents smaller than 8MB and name each document as follows: “your company name – Quote – Contract Renovation/upgrade of existing kitchen – file number of number files”.

Alternatively, your proposal can be submitted in a sealed envelope marked “Proposal Enclosed – to the U.S. Embassy, attn. Contracting Officer, Regentlaan 27, 1000 Brussels. Please inform us via email to BrusselsBids@state.gov that a hard copy of your proposal should be expected.

In both cases, please submit your offer on or before 1600 Hrs. on March 15, 2021.

No proposal will be accepted after this time.

PROCUREMENT TYPE:
Pre-Solicitation

TITLE:
Gardening Services at various Residences

CLASSIFICATION CODE:
S – Utilities and Housekeeping Services

NAICS CODE:
561730 – Landscaping Services

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION?
No

RESPONSE DATE:

PRIMARY POINT OF CONTACT:
Michael Moody
Contracting Officer

BrusselsBids@state.gov

SECONDARY POINT OF CONTACT:
Danny Coppens
Contracting Agent

BrusselsBids@state.gov

DESCRIPTION:

Please note this solicitation is not ready to be issued as of this date.

The Embassy of the United States in Brussels will launch a solicitation for Gardening Services at various residences when it is available.

The anticipated performance period is for a base year, with four (4) one-year option period, if exercised by the Government.  All responsible sources may submit a quotation, which will be considered.

The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.  The resultant contract will be a firm fixed price type contract.

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.204-7.  Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at:

https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

Electronic Submission/Responses:

Electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

PLACE OF CONTRACT PERFORMANCE:

U.S. Embassy
Regentlaan 27
1000 Brussels
Belgium

TITLE: PR9637541: Passenger van (2)

ACTION CODE: Sources sought

Date Posted: February 5, 2021

Subject: Passenger van

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR9637541

CLOSING RESPONSE DATE: February 19, 2021

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Passenger van, as per the specifications following hereafter. Offers/quotes should be submitted IN ENGLISH in an envelope marked “PR9637541: Passenger van (2)” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs local time on February 19, 2021. Offers that are submitted in envelopes not marked with “PR9637541: Passenger van (2)” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Michael Moody, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses: You may also submit your offer by electronic means to the following address: BrusselsBids@state.gov on or before 15:00hrs local time on February 19, 2021.

Please see below detailed Specifications for further information.

Subject: PR9637541: Passenger van (2)

Passenger vehicle (minivan 6 passengers + driver total of 7 seats)

Driver + one passenger seat in the front
3 seater bench in cabin area
2 rotating bucket seats in cabin area
Foldable and removable rear seats
5 doors:
driver, passenger, 2 (electric) sliding doors and back/trunk door
Electric sliding doors on each side of the vehicle
Electric adjustable seat for driver
Electric windows and mirrors
Folding rear view mirrors on driver and passenger doors
Rear automatic window wiper
Rear window defogger
Tinted windows
Power A/C and heater
Black Carpet interior and front
Black Leather Interior – either eco or natural
Color: Dark Silver or silver
Radio/Bluetooth
Keyless entry
Automatic Engine start/stop button
USB charging port
Diesel
At least 190HP
Automatic gearbox
Min 1m80 and Max 1m90 high
Length of vehicle between 5100mm and 5500m
Active Parking Assist/sensor

Alloy wheels

NOTE:  All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at:

IMPORTANT NOTE:

A recent change in U.S. Government Regulations, requires us to confirm the telecom equipment and services used by all our partners.  Specifically, we need to know if you use any equipment or services provided by Huawei Technologies company, ZTE Corporation, Hytera Communications, Hangzhou Hikvision Digital Technology Company, Dahua Technology Company or any of their subsidiaries. We call this technology “covered equipment.”

Should you need more in-depth details, you will find the contractual language and definitions in the attached document.

For us to proceed with our current and future orders we need answers to the following questions :

1. Are you providing covered telecommunications equipment or services (from the companies above) to the U.S. Government?  (YES / NO)

2. Do you use any telecommunications equipment or services from any company listed above? (YES / NO)

If you answer no to the two questions above (i.e. that you do not provide or use “covered equipment or service”), no additional information is required.

If you answer yes to either of the questions, we need additional information to proceed:

What percentage of your company’s communication platform relies on the “covered technology” (less than 10%, less than 25%, less than 50%, greater than 50%, unknown)?

Please provide a short description of the “covered equipment” in use:

Are you willing to provide a plan to remove all “covered equipment” in use by 2022? (YES/ NO)

Are you willing to provide a complete detailed list of the “covered equipment” used today? (YES/ NO)

ARCHIVE POLICY:
Automatic, on a specified date

ARCHIVE DATE: August 15, 2021

SET ASIDE: N/A

Is This a Recovery and Reinvestment Act Action? No

TITLE: PR9564359: APO – Cargo Van

ACTION CODE: Sources sought

Date Posted: January 29, 2021

Subject: Passenger van

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Proposed solicitation number: PR9564359

CLOSING RESPONSE DATE: February 12, 2021

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Passenger van, as per the specifications following hereafter. Offers/quotes should be submitted IN ENGLISH in an envelope marked “PR9564359: APO – Cargo Van” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs local time on February 12, 2021. Offers that are submitted in envelopes not marked with “PR9564359: APO – Cargo Van” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Michael Moody, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses: You may also submit your offer by electronic means to the following address: BrusselsBids@state.gov on or before 15:00hrs local time on February 12, 2021.

Please see below detailed Specifications for further information.

Subject: PR9564359: APO – Cargo Van

Minimum requirements

Automatic Transmission
Diesel Engine with Ad Blue (minimum of 155 HP)
Double-Hinged Rear Door
Sliding Side Door
Seating for Driver plus Two Passengers
Spare Tire
Cargo Bay Lighting
Cargo bay 11.5 m³ minimum with 188 cm (Stand up Height) x 350 cm (Length (4 pallets)) Floor liner w/ Cargo Hooks
Airconditioning
Backup camera or sensors
Power mirrors
All season tires
Preferred but not required
Radio AM/FM with DAB, USB, Bluetooth, Touchscreen, Navigation System
Cargo bay lighting
Adaptive Cruise Control / Speed Limiting Device
Pre-Collision Assist with Automatic Braking
Power Steering
Remote Door Locking System
Lane Keeping System
Blind Spot Information System / Cross Traffic Alert
Rubber Mats (Front Compartment)

 

NOTE:  All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at:

IMPORTANT NOTE:

A recent change in U.S. Government Regulations, requires us to confirm the telecom equipment and services used by all our partners.  Specifically, we need to know if you use any equipment or services provided by Huawei Technologies company, ZTE Corporation, Hytera Communications, Hangzhou Hikvision Digital Technology Company, Dahua Technology Company or any of their subsidiaries. We call this technology “covered equipment.”

Should you need more in-depth details, you will find the contractual language and definitions in the attached document.

For us to proceed with our current and future orders we need answers to the following questions :

1. Are you providing covered telecommunications equipment or services (from the companies above) to the U.S. Government?  (YES / NO)

2. Do you use any telecommunications equipment or services from any company listed above? (YES / NO)

If you answer no to the two questions above (i.e. that you do not provide or use “covered equipment or service”), no additional information is required.

If you answer yes to either of the questions, we need additional information to proceed:

What percentage of your company’s communication platform relies on the “covered technology” (less than 10%, less than 25%, less than 50%, greater than 50%, unknown)?

Please provide a short description of the “covered equipment” in use:

Are you willing to provide a plan to remove all “covered equipment” in use by 2022? (YES/ NO)

Are you willing to provide a complete detailed list of the “covered equipment” used today? (YES/ NO)

ARCHIVE POLICY:
Automatic, on a specified date

ARCHIVE DATE: August 15, 2021

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No

ACTION CODE:
Sources sought

DATE POSTED:
January 12, 2021

Title: Request For Quotes (RFQ) for Services of Temp Agency to provide a temporary candidate “Financial Management Analyst”

Classification Code: R431 Temp Services

NAICS Code: 561320

CONTRACTING OFFICE ADDRESS:
U.S.Embassy Brussels
Regentlaan 27
1000 Brussels

SUBJECT:
Services of Temp Agency – Financial Management Analyst

CLOSING RESPONSE DATE:
January 26, 2021

Description
The Embassy of the United States of America invites you to submit an offer/quote to provide a temporary candidate “Financial Management Analyst”, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “Services of Temp Agency ” to the American Embassy – Procurement, Boulevard du Regent, 1000 Brussels on or before 16:00hrs local time on January 26, 2021. Offers that are submitted in envelopes not marked with “Services of Temp Agency” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Michael Moody , Contracting Officer, in the GSO/Procurement Office. Questions must be in English and may be sent via e-mail to BrusselsBids@state.gov.

Electronic Submission/Responses:
Electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Duties:

Prepares annual Field Budget Estimates, as well as financial plans, required at the mid-year, in the last quarter of the fiscal year or on Department/Agency request. Utilizes the Regional Financial Management System’s budget execution software and PC based applications (spreadsheet, databases, etc.) to prepare reports for fund managers on subjects such as operational costs, lists of pre funded items, overtime costs, and contracts. Advises the Financial Management Officer and PRM representative on preparation of the budget depending upon the financial climate. Meets with agency heads to discuss financial/budgeting problems and to propose solutions. Prepares and tracks purchase orders, maintains cuff records, prepares informal accounting and budget reports and provides budget input.

Qualifications and Evaluations

Education: Bachelor’s degree in Finance.

Requirements:

EXPERIENCE: Minimum two years of experience in budget, accounting or other financial-related work.

LANGUAGE: Fluency in English. Fluency in Dutch or French.

SKILLS AND ABILITIES: Must be able to advocate supported agencies’ requirements orally and in written formats (memoranda, cables, budget justifications, etc.) to their Washington headquarters. Must be able to analyze and explain supported agencies’ financial matters, problems, etc., to their managers who may not be familiar with appropriations, budget, regulatory, and other areas of financial management. Level IV typing, and ability to use calculator, word processor, and personal computer

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits: Locally Employed Staff, including Members of Household (MOHs), working at the U.S. Mission in Brussels receive a compensation package that includes benefits such as hospitalization insurance, life insurance, and extra-legal pension.

For EFMs, benefits should be discussed with the Human Resources Office.

ARCHIVE POLICY:
Automatic, on a specified date

ARCHIVE DATE:
July 1, 2021

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No

Allow Vendors to Add/Remove From Interested Vendors:
Yes

Allow Vendors to View Interested Vendors List:
No

ACTION CODE:
Sources sought

DATE POSTED:
January 5, 2021

Title: Request For Quotes (RFQ) for Bluestone Replacement

Classification Code: 56 – Construction and Building Materials

NAICS Code: 238140 Masonry Contractors

CONTRACTING OFFICE ADDRESS:
U.S.Embassy Brussels
Regentlaan 27
1000 Brussels

SUBJECT:
Replacing damaged bluestones with new bluestones

CLOSING RESPONSE DATE:
February 1, 2021

Description
The Embassy of the United States of America invites you to submit an offer/quote for the delivery and the replacement of bluestones, as per the statement of work attached.

Offers should be submitted IN ENGLISH in an envelope marked “PR9522290 – Bluestone Replacement – Zinner Street (Phase II)” to the American Embassy – Procurement, Boulevard du Regent, 1000 Brussels on or before 16:00hrs local time on February 1, 2021. Offers that are submitted in envelopes not marked with “PR9522290 – Bluestone Replacement – Zinner Street (Phase II)” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Michael Moody, Contracting Officer, in the GSO/Procurement Office. Questions must be in English and may be sent via e-mail to BrusselsBids@state.gov.

Electronic Submission/Responses:

Electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice (brusselsbids@state.gov) prior to the response date and time.

SITE VISIT

A site visit will be held on Monday, January 25th, 2021 at 10:00 HRS at the U.S. Embassy, 27 Regentlaan/Zinnerstaat, 1000 Brussels, Belgium. Prospective offerors/quoters should send an email to BrusselsBids@state.gov before January 20th, 2021 to confirm their attendance and to request access to the compound.

ACTION CODE: Sources sought
Date Posted: February 10, 2020
Subject: 8 passenger Van (7 passengers + Driver)
Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers
Proposed solicitation number: PR8993483
CLOSING RESPONSE DATE: February 25, 2020
Description:
The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: 8 passenger Van, as per the following specifications.

Offers should be submitted IN ENGLISH in an envelope marked “PR8993483: 8 passengers Van” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs. Local time on February 25 , 2020. Offers that are submitted in envelopes not marked with “PR8993483: 8 passenger Van” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Robert Bunnell, Contracting Officer, or Shiva Saghafi in the GSO/Procurement Office. Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

For any purchase above the $30,000, all contractors have to be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for registration in SAM are also available at:

https://www.fsd.gov/fsd-gov/learning-center- system.do?sysparm_system=SAM

Electronic Submission/Responses:
No electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.
Please see below detailed Specifications for further information.

Subject: PR8993483: 8 passenger Van
Type: 8 passenger Van (7 passengers + driver)
Principal Options:
Diesel
At least 210HP
Automatic gearbox
Two side doors (NOT automatic)
Min 1m80 and Max 1m90 high
Length of vehicle between 5100mm and 5500m
Active Parking Assist
Elec windows/mirrors
Alloy wheels
Driver+ one passenger seat in the front
2 x 3 seater bench
Tinted windows
A/C
Color: Silver
Radio/Bluetooth
Carpet interior and front

ARCHIVE POLICY: Automatic, on a specified date
ARCHIVE DATE: April 25, 2020

Requisition:  Request for interest

Date Posted: November 25, 2020

Title: Installation of professional kitchen appliances

Classification Code: 7320 – Kitchen Equipment and Appliances NAICS Code: 335240: Small Electrical Appliance Manufacturing

Description:   

The Embassy of the United States of America invites you to submit interest for the installation of professional kitchen appliances in one of its Residences.

Interest should be submitted in an email with “Installation of professional kitchen appliances” as the subject line to BrusselsBids@state.gov on or before 15:00 hrs local time on December 9, 2020.  Emails that are not marked with “Installation of professional kitchen appliances” in the subject line will not be opened or considered.

Your email will be reviewed and a detailed Scope of Work will be sent to your attention if applicable.

NOTE: All offerors have to be registered in Belgium.

Submit any questions you may have concerning this requirement to the email address listed below.

Point of Contact: BrusselsBids@state.gov

TITLE: PR9519783: Unclassified Laptops

ACTION CODE: Sources sought

Date Posted: November 6, 2020

Subject: LAPTOPS

Classification Code: 42 – Computer and Computer Peripheral Equipment and Software Merchants Wholesalers

NAICS Code: Computer – 423430 – Software Merchants Wholesalers

Proposed solicitation number: PR9519783

CLOSING RESPONSE DATE: November 20, 2020

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Laptops, as per the following specifications following hereafter. Offers/quotes should be submitted IN ENGLISH in an envelope marked “PR9519783: Unclassified Laptops” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs local time on November 20, 2020. Offers that are submitted in envelopes not marked with “PR9519783: Unclassified Laptops” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Michael Moody, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses: You may send your offer by electronic means to the following address: BrusselsBids@state.gov The same deadline applies: before 15:00hrs local (Belgian) time on November 20, 2020.

Please see below detailed Specifications for further information.

Subject: PR9519783: Unclassified Laptops

Laptop specifications (Qty: 24):

 

  • Windows 10 PRO
  • Brand: DELL, HP, or ACER
  • QWERTY keyboard layout
  • 512GB SSD storage type M.2 NVMe,PCIe
  • Intel i5 or i7
  • Display around 15 inches (no 14″ or smaller screen)
  • Under 1000 euros each.
  • Trusted Platform Module (TPM) is a microchip
  • 8GB RAM

All other specifications are not required: Color, graphics, etc.

NOTE: 

  • Provide the shipping cost to Zaventem (Belgium) by air
  • Advise whether or not these laptops can be serviced (repair/maintained) in Belgium?
  • If there is an extra warranty fee to be paid to have these services in Belgium?

IMPORTANT NOTE (NDAA):

A recent change in U.S. Government Regulations, requires us to confirm the telecom equipment and services used by all our partners.  Specifically, we need to know if you use any equipment or services provided by Huawei Technologies company, ZTE Corporation, Hytera Communications, Hangzhou Hikvision Digital Technology Company, Dahua Technology Company or any of their subsidiaries. We call this technology “covered equipment.”

Should you need more in-depth details, you will find the contractual language and definitions in the attached document.

For us to proceed with our current and future orders we need answers to the following questions:

Are you providing covered telecommunications equipment or services (from the companies above) to the U.S. Government?  (YES / NO)

Do you use any telecommunications equipment or services from any company listed above? (YES / NO)

If you answer no to the two questions above (i.e. that you do not provide or use “covered equipment or service”), no additional information is required.

If you answer yes to either of the questions, we need additional information to proceed:

What percentage of your company’s communication platform relies on the “covered technology” (less than 10%, less than 25%, less than 50%, greater than 50%, unknown)?

Please provide a short description of the “covered equipment” in use:

Are you willing to provide a plan to remove all “covered equipment” in use by 2022? (YES/ NO)

Are you willing to provide a complete detailed list of the “covered equipment” used today? (YES/ NO)

NOTE (SAM): 

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.204-7.  Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at:

https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

TITLE: PR9348388: LAPTOPS

ACTION CODE: Sources sought

Date Posted: August 17, 2020

Subject: LAPTOPS

Classification Code: 42 – Computer and Computer Peripheral Equipment and Software Merchants Wholesalers

NAICS Code: Computer – 423430 – Software Merchants Wholesalers

Proposed solicitation number: PR9348388

CLOSING RESPONSE DATE: September 1, 2020

Description:

The Embassy of the United States of America invites you to submit an offer/quote for the purchase of a: Laptops, as per the following specifications following hereafter. Offers/quotes should be submitted IN ENGLISH in an envelope marked “PR9348388: Laptops” to the American Embassy, Procurement, Boulevard du Régent, 27, Regentlaan, 1000 Brussels, Belgium on or before 15:00hrs local time on September 1, 2020. Offers that are submitted in envelopes not marked with “PR9348388: Laptops” will not be considered.

Direct any questions regarding the administrative matters of this solicitation in writing to Lisa Liao, Contracting Officer, or Luc Henrist in the GSO/Procurement Office.  Questions must be written in English and may be sent via e-mail to BrusselsBids@state.gov

Electronic Submission/Responses: No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

Please see below detailed Specifications for further information.

Subject: PR9348388: Laptops

Laptop specifications (Qty: 10):

Components

1 210-AVOB Latitude 7410, BTX

1 338-BVHP Intel Integrated UHD Graphics, i7-

10610U 4-Core Processor, 16G Memory

1 379-BDZB EPEAT 2018 Registered (Gold)

1 391-BFGP Laptop, 14.0″ FHD (1920 x 1080) AG,

SLP, 6.0mm HD Cam/Mic, WLAN/2x2WWAN,

Carbon Fiber, Non-Touch

1 346-BGIC Touch Fingerprint Reader in Power

Button, SmartCard Reader, Thunderbolt 3,

Carbon Fiber

1 321-BFTQ Door Bottom, Carbon Fiber, WWAN 2×2, no

i5-4G, FHD

1 370-AFMH 16GB, 2666 MHz, DDR4 Non-ECC,

Integrated

1 400-BION M.2 512GB PCIe NVMe Class 35 Solid

State Drive

1 450-AAOR European Power Cord

1 451-BCPW 4 Cell 52WHr ExpressCharge Capable

Battery

1 389-DPGO FCC Label

1 492-BCXP 65W Type-C Epeat Adapter

1 555-BFVZ Intel Wi-Fi 6 AX201 2×2 802.11ax 160MHz

+ Bluetooth 5.1

1 555-BFTY Intel Wi-Fi 6 AX201 2×2 802.11ax 160MHz

+ Bluetooth 5.1 Wireless Driver

QWERTY keyboard

Dock specifications (Qty: 10)

Product type: Dock

Connectors: 1 x mic / headphones combo, 1 x HDMI,

1 x RJ45, 1 x Thunderbolt, 1 x USB 3.1 + Charge, 1

x USB Type-C, 2 x DisplayPort, 2 x USB 3.1

Special features: Noble lock

Security: Kensington slot

Resolution (max.): 5120 x 2880 at 60 Hz

Effective power (W): 130 W

Dimensions (W x H x D): 205 x 90 x 29mm

Weight: 0.590kg

Includes: Power cable, Power supply (180 W)

Dock with 180 W adapter + power cable

Compatible with devices with Thunderbolt ports

Also supports devices with USB-C ports, but

delivers lower WD19 resolution.

Security slot: Cable lock available separately.

Manufacturer’s warranty:3-year exchange service

ARCHIVE POLICY:

Automatic, on a specified date

ARCHIVE DATE: December 20, 2020

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No