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Documents We Do Not Notarize
May 10, 2022

The following documents cannot be notarized at a U.S. Embassy

Apostille/Legalize U.S. Birth /Marriage/Divorce/Death Certificates

U.S. Embassies does not have the authority to affix an “apostille” to American documents. Please do not schedule an appointment for this. The Secretary of State in the State where the document was issued is authorized to affix the Apostille on a birth/death certificate. The apostille will officially authenticate the signature and seal of your state issued certificate for use in another country.

Certified Copy of Academic Credentials

The Embassy cannot provide this service. Please do not schedule an appointment for this. Please contact the issuing educational institution. More information is available from the Department of State website here.

Criminal Background Check


The U.S. Embassy is not authorized to respond to private requests to collect fingerprints from U.S. citizens for law enforcement or other purposes.  Although local police stations may be able to assist you with your fingerprinting needs, we have been told that many do not provide this service.  Since it is becoming more and more difficult for U.S. citizens to obtain fingerprints overseas, U.S. citizens considering moving to Belgium are advised to obtain prints in the United States before departing, or while returning for visits.

Information about obtaining an FBI Records Check, is available from the FBI website.

Currently there is no fingerprint facility available in Belgium.  However, you may refer to this website page for a local certified service provider for fingerprint collection in Paris, France or London, U.K. :


Medallion Signature Guarantee

A consular officer cannot perform a Medallion Signature Guarantee (which is a financial institution’s guarantee that an investor’s signature is genuine as well as its acceptance of any liability for any forgery within the securities transfer instruction).Please do not schedule an appointment for this.

For more information, see the Securities and Exchange Commission’s website.

General questions about Medallion Signature Guarantees should be directed to the SEC’s Office of Investor Education and Assistance, by email to help@sec.gov, by phone at 1-800-SEC-0330, by fax at 202-772-9295, or by mail to 100 F Street, NE, Washington, D.C., 20549-0213.

Financial institutions in Belgium that are connected to U.S. or Canadian banks may be able to offer a medallion signature guarantee to existing customers. Banks that have no affiliation with you – the investor – are unlikely to assume the liability inherent within the signature guarantee.

Obtain Copies of U.S. Vital Records

The Embassy cannot provide copies of U.S. vital records. Please do not schedule an appointment for this. In order to obtain any state government issued document concerning birth, death, marriage or divorce, you may order one from the website of the National Center for Health Statistics.