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Documents We Do Not Notarize
May 10, 2022

The following documents cannot be notarized at a U.S. Embassy

Apostille/Legalize U.S. Birth /Marriage/Divorce/Death Certificates

U.S. Embassies does not have the authority to affix an “apostille” to American documents. Please do not schedule an appointment for this. The Secretary of State in the State where the document was issued is authorized to affix the Apostille on a birth/death certificate. The apostille will officially authenticate the signature and seal of your state issued certificate for use in another country.

Certified Copy of Academic Credentials

The Embassy cannot provide this service. Please do not schedule an appointment for this. Please contact the issuing educational institution. More information is available from the Department of State website here.

FBI Criminal Background Check

The U.S. Embassy is not authorized to respond to private requests to collect fingerprints from U.S. citizens for law enforcement or other purposes.  Local police stations also do not provide this service.  U.S. citizens considering moving to Belgium are advised to obtain fingerprints in the United States before departing by booking their appointment via the FBI directly.   

Please note that Fingerprints Brussels provides services for individuals who require FBI criminal record checks and for Letters of Good Conduct from a particular state. Please book your appointment via https://fingerprintsbrussels.com/  

Please note: The Department of State assumes no responsibility or liability for the professional ability or reputation of, or the quality of services provided by, the entities or individuals whose names appear on the Fingerprints Brussels website. Providing this website link is in no way an endorsement by the Department or the U.S. Government.

Medallion Signature Guarantee

A consular officer cannot perform a Medallion Signature Guarantee (which is a financial institution’s guarantee that an investor’s signature is genuine as well as its acceptance of any liability for any forgery within the securities transfer instruction).Please do not schedule an appointment for this.

For more information, see the Securities and Exchange Commission’s website.

General questions about Medallion Signature Guarantees should be directed to the SEC’s Office of Investor Education and Assistance, by email to help@sec.gov, by phone at 1-800-SEC-0330, by fax at 202-772-9295, or by mail to 100 F Street, NE, Washington, D.C., 20549-0213.

Financial institutions in Belgium that are connected to U.S. or Canadian banks may be able to offer a medallion signature guarantee to existing customers. Banks that have no affiliation with you – the investor – are unlikely to assume the liability inherent within the signature guarantee.

Obtain Copies of U.S. Vital Records

The Embassy cannot provide copies of U.S. vital records. Please do not schedule an appointment for this. In order to obtain any state government issued document concerning birth, death, marriage or divorce, you may order one from the website of the National Center for Health Statistics.