Commercial Opportunies

The U.S. Embassy Brussels, General Services Offices / Procurement, seeks to contract with qualified reliable firms with sufficient resources, financing and work experience for delivering and performing a variety of commodities and / or services.

Our Current Contract Solicitations

ACTION CODE:
Solicitation Notice

DATE POSTED:
January 20, 2022

CLASSIFICATION CODE:
S- Utilities and Housekeeping Services

NAICS CODE:
238220 – Plumbing, Heating and Air-Conditioning Contractors

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
Maintenance and repair of central heating systems in USG owned and rented Residences and Buildings

Proposed solicitation number:
19BE2022Q0003

CLOSING RESPONSE DATE:
February 18, 2022 – prior 16:00PM

Primary Point of Contact:
Marc Hildwein
Contracting Officer BrusselsBids@state.gov

Secondary Point of Contact:
Gladys Taverniers
Procurement Agent BrusselsBids@state.gov

Place of Contract Performance:
American Embassy
Brussels,
Belgium

Description:

The Embassy of the United States of America invites you to submit a proposal for the Maintenance and (emergency) repair of central heating systems in USG owned and rented Residences and Buildings.

Proposals may be submitted in electronic format. The electronic proposal should be submitted via email to BrusselsBids@state.gov in Adobe Acrobat PDF format.

Alternatively, your proposal can be submitted in a sealed envelope marked “Maintenance and repair of central heating systems – 19BE2022Q0003 Enclosed” to the U.S. Embassy, Regentlaan/Bd. Du Régent 27, 1000 Brussels.

Please inform us via email to BrusselsBids@state.gov that a hard copy of your proposal can be expected.

In both cases, please submit your offer on or before 1600 Hrs on February 18, 2022. No proposal will be accepted after this time.

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing Schedule

3. Section 5, Representations and Certifications;

4. Additional information as required in Section 3.

Direct any questions regarding this solicitation to Marc Hildwein, Contracting Officer, or Gladys Taverniers in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

PROPOSED SOLICITATION NUMBER: 19BE2022Q0006

PROCUREMENT TYPE: Pre-Solicitation

TITLE: Passenger Transportation Services

CLASSIFICATION CODE: V-Transport, Travel, Relocation

NAICS CODE: 532111–Passenger Car Rental

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION? No

RESPONSE DATE:

PRIMARY POINT OF CONTACT:
Marc Hildwein
Contracting Officer
+32 2 811 4000
BrusselsBids@state.gov

SECONDARY POINT OF CONTACT:
Gladys Taverniers
Contracting Agent
+32 2 811 4000
BrusselsBids@state.gov

DESCRIPTION: Please note this solicitation is not ready to be issued as of this date.

The Embassy of the United States in Brussels, Belgium will launch a solicitation for the provisionof passenger transportation services, vehicles with drivers for the official VIP visits in Belgium on the SAM.gov website when it is available.

The anticipated performance period is for a base year, with two(2)one-year option periods, if exercised by the Government.All responsible sources may submit a quotation, which will be considered.

The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.

The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.204-7. Therefore,prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at:  https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

Electronic Submission/Responses:

This opportunity allows for electronic responses. Please submit youroffer prior to the response date and time.

PLACE OF CONTRACT PERFORMANCE:
U.S. Embassy
Regentlaan 27
1000 Brussels
Belgium

ARCHIVE POLICY: Automatic, on specified date

ARCHIVE DATE: February 18, 2023

Allow Vendors to Add/Remove From Interest Vendors: Yes

Allow Vendors to View Interested Vendors List: No

SET ASIDE: N/A

ACTION CODE:
Solicitation

DATE POSTED:
January 7, 2022

CLASSIFICATION CODE:
S-Utilities and housekeeping services

NAICS CODE:
454310 – Fuel deliveries

CONTRACTING OFFICE:
U.S. Embassy Brussels
Regentlaan 27
1000 Brussels

SUBJECT:
Supply and delivery of heating fuel

PROPOSED SOLICITATION NUMBER: 19BE2022Q0005

CLOSING RESPONSE DATE: February 8, 2022, prior to 16:00PM

PRIMARY POINT OF CONTACT:
Marc Hildwein
Contracting Officer BrusselsBids@state.gov

SECONDARY POINT OF CONTACT:
Brigitte Swietek
Procurement Agent BrusselsBids@state.gov

PLACE OF CONTRACT PERFORMANCE:
American Embassy Brussels, Belgium

DESCRIPTION:

SUBJECT: Solicitation Number 19BE2022Q0005

The Embassy of the United States in Brussels invite you to submit a proposal for the supply and delivery of heating oil.

Proposals may be submitted in electronic format. The electronic proposal should be submitted via email to BrusselsBids@state.gov in Adobe Acrobat PDF format.

Alternatively, your proposal can be submitted in a sealed envelope marked “Supply and delivery of heating fuel – 19BE2022Q0005” to the U.S. Embassy, Regentlaan/Bd. Du Régent 27, 1000 Brussels.

Please inform us via email to BrusselsBids@state.gov that a hard copy of your proposal can be expected.

In both cases, please submit your offer on or before 1600 Hrs. February 8th, 2022. No proposal will be accepted after this time.

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing Schedule

3. Section 5, Representations and Certifications.

Clause 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020). Fill out paragraph (d) to confirm whether or not you use or provide any “covered equipment” provided by Huawei Technologies company, ZTE Corporation, Hytera Communications, Hangzhou Hikvision Digital Technology Company, Dahua Technology Company, or any of their subsidiaries.

4. Additional information as required in Section 3.

Direct any questions regarding this solicitation to Marc Hildwein, Contracting Officer, or Brigitte Swietek in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal.

The guidelines for international registrations in SAM are available at: https://www.sam.gov/SAM/pages/public/help/samInternationalUserGuide.jsf

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The State Department requires that all visitors to Department facilities be prepared to show proof of vaccination for entry and that they comply with enhanced COVID-19 mitigation protocols, including mask wearing and physical distancing. These requirements are subject to change without notice.

ACTION CODE:
Solicitation

DATE POSTED:
December 30, 2021

CLASSIFICATION CODE:
91 – Fuels, Lubricants, Oils, and Waxes

NAICS CODE:
324191 – Petroleum, Lubricating Oil and Grease Manufacturing

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
Purchase of gasoline for official fleet vehicles

Proposed solicitation number:
19BE2022Q0007

CLOSING RESPONSE DATE:
January 31, 2022, prior 16:00PM

Primary Point of Contact:
Marc Hildwein
Contracting Officer
BrusselsBids@state.gov

Secondary Point of Contact:
Danny Coppens
Contracting Agent
BrusselsBids@state.gov

Place of Contract Performance:
American Embassy
Brussels,
Belgium

Description:

Dear Prospective Offeror:

SUBJECT: Solicitation Number 19BE2022Q0007

The Embassy of the United States of America invites you to submit a proposal for the Purchase of gasoline and coded fuel cards for official fleet vehicles.

Proposals may be submitted in electronic format.  The electronic proposal should be submitted via email to BrusselsBids@state.gov in Adobe Acrobat PDF format.

Alternatively, your proposal can be submitted in a sealed envelope marked “Purchase of gasoline and coded fuel cards 19BE2022Q0007 Enclosed” to the U.S. Embassy, Regentlaan/Bd. Du Régent 27, 1000 Brussels.

Please inform us via email to BrusselsBids@state.gov that a hard copy of your proposal can be expected.

In both cases, please submit your offer on or before 1600 Hrs. January 31, 2022No proposal will be accepted after this time.

In order for a proposal to be considered, you must also complete and submit the following:

1.         SF-1449

2.         Section 1, Pricing Schedule

3.         Section 5, Representations and Certifications;

4.         Additional information as required in Section 3.

Direct any questions regarding this solicitation to Marc Hildwein, Contracting Officer, or Danny Coppens in the GSO/Procurement Office by letter or by e-mail (BrusselsBids@state.gov) during regular business hours.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at:

https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM 

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

ARCHIVE POLICY:
Manual archive

ARCHIVE DATE:

SET ASIDE:
N/A

Is This a Recovery and Reinvestment Act Action?
No

Allow Vendors to Add/Remove From Interested Vendors:
Yes

Allow Vendors to View Interested Vendors List:
No

TITLE: PR10363728: USNATO ISC: Wiring Refurb

ACTION CODE: Sources sought

DATE POSTED: November 19, 2021

Title: Request for Quotes (RFQ) for a Re wiring Project AV/IT/Tel at a Government owned Residence

Classification Code: N059 Installation of Equipment: Electrical and Electronic Components

NAICS Code: 238210 Electrical Contractors and other Wiring Installation Contractors

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels Regentlaan 27 Blvd du Regent 1000 Brussels

SUBJECT: Re-wiring Project AV/IT/Tel at a Government owned Residence

CLOSING RESPONSE DATE: December 3, 2021 at 16:00 hours.

DESCRIPTION:

 The Embassy of the United States of America invites you to submit an offer/quote for a Re-wiring Project AV/IT/Tel at a Government owned Residence in Brussels, as per the statement of work attached.

Offers should be submitted IN ENGLISH electronically or in hard copy on or before 16:00 hours local time on December 3, 2021. Electronic offers will be accepted and should be sent to the contracting office listed in this notice (brusselsbids@state.gov).  Hard copy offers should be sent in an envelope marked “PR10363728: USNATO ISC: Wiring Refurb” to the American Embassy – Procurement, Boulevard du Regent, 27 – 1000 Brussels. Offers that are submitted in envelopes not marked with “PR10363728: USNATO ISC: Wiring Refurb” will not be considered.

NOTE: The actual work may not be scheduled until the spring of 2022.

Direct any questions regarding the administrative matters of this solicitation in writing to Marc Hildwein, Contracting Officer, or Luc Henrist, Procurement Agent in the GSO/Procurement Office. Questions must be in English and may be sent via e-mail to BrusselsBids@state.gov.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal.  The guidelines for international registrations in SAM are available at: https://www.sam.gov/SAM/pages/public/help/samInternationalUserGuide.jsf

SITE VISIT:

A site visit will be held on Monday November 29, 2021 at 0930 AM. Prospective offerors/quoters should send an email to BrusselsBids@state.gov (subject line: PR10363728: USNATO ISC: Wiring Refurb) before Friday, November 26, 2021 at 10:00 AM to confirm their attendance and to request access to the compound. Please note that All visitors must be prepared to show proof of vaccination for entry.

IMPORTANT NOTE:

A recent change in U.S. Government Regulations, requires us to confirm the telecom equipment and services used by all our partners.  Specifically, we need to know if you use any equipment or services provided by Huawei Technologies company, ZTE Corporation, Hytera Communications, Hangzhou Hikvision Digital Technology Company, Dahua Technology Company or any of their subsidiaries. We call this technology “covered equipment.”

Please provide us with your answers to the following questions :

1. Are you providing covered telecommunications equipment or services (from the companies above) to the U.S. Government?  (YES / NO)

2. Do you use any telecommunications equipment or services from any company listed above? (YES / NO)

If you answer no to the two questions above (i.e. that you do not provide or use “covered equipment or service”), no additional information is required.

If you answer yes to either of the questions, we need additional information to proceed:

What percentage of your company’s communication platform relies on the “covered technology” (less than 10%, less than 25%, less than 50%, greater than 50%, unknown)?

Please provide a short description of the “covered equipment” in use:

Are you willing to provide a plan to remove all “covered equipment” in use by 2022? (YES/ NO)

Are you willing to provide a complete detailed list of the “covered equipment” used today? (YES/ NO)

ACTION CODE:
Pre-Solicitation Notice

DATE POSTED:
October 13, 2021

CLASSIFICATION CODE:
S- Utilities and Housekeeping Services

NAICS CODE:
238220 – Plumbing, Heating and Air-Conditioning Contractors

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION?
No

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Brussels
Regentlaan 27,
1000 Brussels

SUBJECT:
Maintenance and repair of central heating systems in USG owned and rented Residences and Buildings

Proposed solicitation number:
19BE2021Q0003

Primary Point of Contact:
Marc Hildwein
Contracting Officer BrusselsBids@state.gov

Secondary Point of Contact:
Gladys Taverniers
Procurement Agent BrusselsBids@state.gov

Place of Contract Performance:
American Embassy
Brussels, Belgium

Description:

Please note this solicitation is not ready to be issued as of this date.

The Embassy of the United States in Brussels will issue a proposal for the Maintenance and repair of central heating systems in USG owned and rented Residences and Buildings mostly located in Brussels, Belgium and its surroundings.

This is an Indefinite Delivery/Indefinite Quantity firm fixed price contract for standard services specified and effective for the period stated in the Schedule.

The requirements may change depending on funding availability in forthcoming periods. Anticipated performance is for one base period and four one-year periods at the option of the Government.

The contractor shall furnish managerial, administrative and direct labor personnel to accomplish all work required.

All responsible sources may submit an offer which shall be considered. The Government plans to issue the proposal during the month of November 2021.

Note: Please see the RFQ for the actual response date.

All contractors have to be registered in the SAM (System for Award Management) Database prior to contract award pursuant to FAR provision 52.204-7. Therefore prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are available at: https://www.sam.gov/SAM/pages/public/help/samInternationalUserGuide.jsf

Electronic Submission/Responses:
Electronic offers will be accepted. Please mail your offer to the contracting office listed in the RFQ notice prior to the response date and time.

PROPOSED SOLICITATION NUMBER:
19BE2021Q0015

PROCUREMENT TYPE:
Pre-Solicitation

TITLE:
Roof and atrium repair at a USG owned residence.

CLASSIFICATION CODE:
Z – Maintenance, Repair, Alter of Real Property

NAICS Code238160 – Roofing Contractors

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION?
NO

RESPONSE DATE:

PRIMARY POINT OF CONTACT:

Marc Hildwein
Contracting Officer

BrusselsBids@state.gov

SECONDARY POINT OF CONTACT:

Danny Coppens
Contracting Agent

BrusselsBids@state.gov

DESCRIPTION:

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Belgium will launch the solicitation on the SAM.gov website when it is available.

The Embassy has a requirement for a firm to repair an existing residence.  This construction effort is estimated at $250,000 to $500,000 and needs to be completed by December 31, 2021, in the area of Brussels, Belgium.  This work involves roof and atrium repair at a USG owned residence.

Firms that have technical experience in roof repair are encouraged to apply.

If a firm is interested in competing for this requirement, please provide a written request for a copy of the solicitation documents to the U.S. Embassy, Brussels, no later than 16:00 Hrs. on September 9, 2021.  Requests must be written in English and may be sent via e-mail to BrusselsBids@state.gov.

The contract award cannot be finalized until the winning bidder is registered in the SAM (System for Award Management) database https://www.sam.gov. If not already registered, interested bidders are strongly encouraged to begin the SAM registration process immediately. The guidelines for international registrations in SAM are available at:  https://www.sam.gov/SAM/pages/public/help/samInternationalUserGuide.jsf

Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time.

PLACE OF CONTRACT PERFORMANCE:

U.S. Embassy
Regentlaan 27
1000 Brussels
Belgium

PROCUREMENT TYPE:
Pre-Solicitation

TITLE:
Legal services for NEC project

CLASSIFICATION CODE:
R707 – SUPPORT- MANAGEMENT: CONTRACT/PROCUREMENT/ACQUISITION SUPPORT

NAICS CODE:
541199 – ALL OTHER LEGAL SERVICES

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION?
No

PRIMARY POINT OF CONTACT:
Michael Moody
Contracting Officer BrusselsBids@state.gov

SECONDARY POINT OF CONTACT:
Danny Coppens or Gladys Taverniers
Contracting Agents BrusselsBids@state.gov

DESCRIPTION:

Please note this solicitation is not ready to be issued as of this date.

The Embassy of the United States in Brussels will launch a solicitation for Legal Services from a local attorney. The core objective of this project is to assist the US Government in the acquisition of a New Embassy Compound (NEC) in the Brussels’ area. The contractor will be asked to provide contract reviews, expert legal opinions and information, registration of real property documents in accordance with local law, and if necessary, attend negotiations and meetings between representatives of the USG, sellers, and host government.

The anticipated performance period is for a base year, with one (1) to two (2) one-year option periods, if exercised by the Government. All responsible sources may submit a quotation, which will be considered.

The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. The resultant contract will be a firm fixed price type contract.

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

Electronic Submission/Responses:
Electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.

PLACE OF CONTRACT PERFORMANCE:
U.S. Embassy
Regentlaan 27
1000 Brussels
Belgium

NDAA Micro Purchase Express Form

Did you know that the Public Law 115-232, the National Defense Authorization Act (NDAA​), requires representations regarding Covered Telecommunications Equipment and Services?

Procurement uses an NDAA Micro Purchase Express Form for purchase actions under the micro purchase threshold. The form has a validity of one year.

Vendors are required to fill out the NDAA Micro Purchase Express Form.

Did you already submit yours?

Submit your NDAA

Interested in becoming a vendor/supplier?

Please fill out this Vendor/Supplier Form if you would like the Brussels Procurement team to contact you in regards to future business opportunities.